Strategic Executive Assistant to the CEO

Panelmatic; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Panelmatic, a manufacturing and products company, seeks an experienced Executive Assistant to support the Chief Executive Officer in Houston. The role requires handling complex scheduling, travel arrangements, and high-level communications with discretion and professionalism.

The successful candidate will partner with the CEO and executive leadership, manage confidential information, and help coordinate board engagements and strategic initiatives in a fast-paced, private-equity backed

Qualifications

• 15+ years of executive administrative experience
• Experience supporting a CEO or senior executive
• Advanced proficiency with Microsoft 365 including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint
• Excellent written and verbal communication skills
• Strong judgment, discretion and confidentiality

Responsibilities

• Manage the CEO’s complex calendar and prioritize meetings based on business needs
• Coordinate domestic and international travel itineraries and related expense reporting
• Prepare agendas, briefing materials, presentations, and meeting materials for executive and board engagements
• Track decisions, commitments, and action items with follow-up across leadership
• Draft, review, and edit communications on behalf of the CEO while maintaining confidentiality
• Organize executive leadership meetings, off-sites, town halls, and major events
• Anticipate CEO needs and surface information to prevent schedule conflicts
• Maintain confidential files and executive-office information
• Collaborate with other executive assistants and teams to align priorities
• Support special projects, research, and operational initiatives as needed
• Improve administrative processes to increase executive effectiveness

Skills

Calendar management

Travel coordination

Communication

Discretion

Microsoft 365

Attention to detail

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Job description

Panelmatic, a manufacturing and products company, seeks an experienced Executive Assistant to support the Chief Executive Officer in Houston. The role requires handling complex scheduling, travel arrangements, and high-level communications with discretion and professionalism.

The successful candidate will partner with the CEO and executive leadership, manage confidential information, and help coordinate board engagements and strategic initiatives in a fast-paced, private-equity backed