Strategic Executive Assistant to the CEO

Rock Connections; Detroit (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

NGNRI in Detroit is seeking an Executive Administrative Assistant to provide proactive support to the CEO and leadership. You will manage calendars, coordinate meetings, and handle communications with discretion in a fast-paced scientific environment.

You will support board activities, travel logistics, reports, and special projects, ensuring confidentiality and smooth operations across NGNRI teams and external partners in collaboration with MSU, HFH, and the Gilbert Family Foundation.

Responsibilities

• Manage and coordinate the NGNRI executive team’s complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts
• Organize and prepare materials for meetings, presentations, and briefings, including agendas, reports, and background documents
• Serve as a primary point of contact for internal and external stakeholders on behalf of the NGNRI executive team, ensuring timely and professional communication
• Coordinate logistics for board meetings, advisory panels, and executive-level engagements, including preparation and distribution of materials
• Support travel planning and expense management for the NGNRI executive team and visiting stakeholders
• Assist in the preparation of correspondence, reports, and presentations with a high degree of accuracy and professionalism
• Maintain organized records and documentation, ensuring confidentiality and proper handling of sensitive information
• Facilitate coordination across NGNRI teams, as well as with external partners such as MSU, HFH, and the Gilbert Family Foundation
• Track key action items, deadlines, and follow-ups to support execution of strategic priorities
• Provide administrative support for special projects and initiatives led by the NGNRI executive teams
• Ensure smooth day-to-day operations of the executive office

Job description

NGNRI in Detroit is seeking an Executive Administrative Assistant to provide proactive support to the CEO and leadership. You will manage calendars, coordinate meetings, and handle communications with discretion in a fast-paced scientific environment.

You will support board activities, travel logistics, reports, and special projects, ensuring confidentiality and smooth operations across NGNRI teams and external partners in collaboration with MSU, HFH, and the Gilbert Family Foundation.