Strategic Executive Assistant to the C-Suite

Fireworks AI; San Mateo (CA); On-site; USD 140,000 - 180,000; Full time

Job summary

Fireworks AI is seeking an Executive Assistant to support our senior leadership in San Mateo. This on-site role requires discretion, proactive ownership, and the ability to manage complex calendars, travel, and communications with a calm, professional presence.

You will partner with executives, triage requests, draft correspondence, and ensure they are fully prepared for meetings. Equity is included as part of total compensation alongside a competitive salary and benefits.

Qualifications

• Experience in a fast-paced environment supporting multiple executives.
• Clear, upfront communicator with composure in ambiguity.
• Meticulous attention to scheduling and travel details.
• Strong written and verbal communication, professional presence.
• Excellent interpersonal skills and ability to build trust quickly.
• Good judgment and ability to act independently when needed.
• Tech-savvy with modern productivity tools and workflows.
• Familiarity with AI tools or workflow automation is a plus.

Responsibilities

• Manage complex, multi-executive calendars and schedules.
• Own executive inbox, draft responses, and triage requests.
• Prepare briefing notes, agendas, and follow-up actions.
• Coordinate domestic and international travel end-to-end.
• Handle confidential information with discretion and integrity.
• Support strategic projects and ad-hoc research tasks.
• Serve as primary liaison between executives and stakeholders.
• Provide additional administrative support as needed.

Skills

Calendar management

Communication

Travel coordination

Confidentiality

Project management

Liaison

Attention to detail

Discretion

Job description

Fireworks AI is seeking an Executive Assistant to support our senior leadership in San Mateo. This on-site role requires discretion, proactive ownership, and the ability to manage complex calendars, travel, and communications with a calm, professional presence.

You will partner with executives, triage requests, draft correspondence, and ensure they are fully prepared for meetings. Equity is included as part of total compensation alongside a competitive salary and benefits.