Executive Assistant for Engineering Leadership | Equity

Atomic-Machines; Santa Clara (CA); On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

Equity

Comprehensive Benefits

Job summary

Atomic Machines is seeking a highly organized Executive Assistant to support our Sr. engineering leadership from the Santa Clara office. You will manage calendars, travel, expenses, and strategic projects, acting as a trusted partner in a fast-moving startup environment.

The role requires 5+ years of EA experience in a technical setting, excellent judgment, and superior communication skills. Equity and benefits accompany the compensation package.

Qualifications

• 5+ years of Executive Assistant experience supporting Sr. Director-level and above engineering leadership.
• Proven ability to operate in a technical/engineering environment and manage confidential information.
• Excellent organizational skills and communication, with professional demeanor.

Responsibilities

• Proactively manage Sr. Director-level and above calendars, priorities, and requests.
• Coordinate all calendar scheduling, travel arrangements, and related logistics.
• Serve as a liaison between engineering leadership, internal teams, and external partners.
• Represent engineering leaders in meetings and communications with professionalism.
• Draft, proofread, and send communications on behalf of engineering leaders.
• Prepare and organize documents, presentations, and materials for leadership meetings.
• Support leadership on special projects and track progress against deadlines.
• Track, reconcile, and submit expense reports accurately and on time.
• Plan and execute team offsites and internal gatherings.
• Greet guests, partners, and candidates, reflecting company culture.

Skills

Executive support

Calendar management

Travel coordination

Communication

Cross-functional collaboration

Discretion

Education

Bachelor's degree

Tools

Google Workspace

Job description

Atomic Machines is seeking a highly organized Executive Assistant to support our Sr. engineering leadership from the Santa Clara office. You will manage calendars, travel, expenses, and strategic projects, acting as a trusted partner in a fast-moving startup environment.

The role requires 5+ years of EA experience in a technical setting, excellent judgment, and superior communication skills. Equity and benefits accompany the compensation package.