Executive Assistant & Office Operations (Equity)

Whirl AI; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Equity

Health insurance

Job summary

Whirl AI in San Francisco is seeking an organized Executive Assistant/Office Manager to support our leadership team and run the SF office Tue–Thu. You will manage calendars, coordinate travel, and handle day-to-day operations in a fast-paced startup environment.

The role offers exposure to executive decision-making, opportunities to shape company culture, event planning, budgeting support, and a competitive benefits package including equity and employer-paid health coverage.

Qualifications

• 3+ years of experience as an EA, Office Manager, or in a relevant Administrative role.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Discretion and sound judgment when handling sensitive information.
• A team player attitude and a sense of ownership over the role.

Responsibilities

• Manage complex calendars, scheduling, and travel logistics for executives.
• Own office operations, including vendor management, supplies, and facilities issues.
• Assist in planning and executing events, offsites, and team celebrations.
• Prepare expense reports, process invoices, and support light budget tracking.
• Serve as a first point of contact for visitors and general office needs.

Skills

Calendar management

Office operations

Vendor management

Event planning

Budget tracking

Communication skills

Ownership mindset

Tools

Google Workspace

Slack

Job description

Whirl AI in San Francisco is seeking an organized Executive Assistant/Office Manager to support our leadership team and run the SF office Tue–Thu. You will manage calendars, coordinate travel, and handle day-to-day operations in a fast-paced startup environment.

The role offers exposure to executive decision-making, opportunities to shape company culture, event planning, budgeting support, and a competitive benefits package including equity and employer-paid health coverage.