Executive Assistant & Strategic Ops to the CEO

Firestorm; San Diego (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Firestorm is seeking a Deputy Chief of Staff to work directly with the CEO, handling calendar, inbox, travel, and meeting preparation. The role expands into fundraising, corporate development, and special projects, with time devoted to strategic initiatives and CEO efficiency.

As a high-agency member, you will drive prioritization, manage complex schedules, and deliver executive-ready materials. This is a hands-on, fast-paced opportunity in San Diego.

Qualifications

• 3+ years in a high-stakes EA role supporting a founder, CEO, or C-suite executive.
• Bachelor’s degree in Business, Finance, Economics, Communications, Political Science, or a related field
• Proven ability to manage a complex, multi-stakeholder calendar and inbox with discretion and very few errors
• Exceptional written and verbal communication; you can write in someone else’s voice
• High proficiency with Microsoft Office and comfort using AI tools to work faster

Responsibilities

• Own the CEO’s calendar: set priorities, protect his time, resolve conflicts before they reach him, and push back on requests that do not deserve a slot
• Know what matters this week and reflect it in the schedule
• Prepare meetings with agendas, briefing materials, and context on meeting participants
• Manage the CEO’s inbox: filter noise, surface essential items, and elevate only what’s needed
• Plan and manage domestic and international travel with itineraries
• Track action items and follow-ups from meetings and ensure completion
• Other duties as assigned due to business growth and needs
• Support fundraising diligence, investor relations, and data-room management
• Build presentations for CEO initiatives, shaping narrative and rationale

Skills

Calendar management

Discretion

Executive support

Communication

AI tooling

Education

Bachelor’s degree

Tools

Microsoft Office

AI tools

Job description

Firestorm is seeking a Deputy Chief of Staff to work directly with the CEO, handling calendar, inbox, travel, and meeting preparation. The role expands into fundraising, corporate development, and special projects, with time devoted to strategic initiatives and CEO efficiency.

As a high-agency member, you will drive prioritization, manage complex schedules, and deliver executive-ready materials. This is a hands-on, fast-paced opportunity in San Diego.