Strategic Executive Assistant to SVP, Innovative Finance

Rare; Northern (KY); Hybrid; USD 61,000 - 63,000; Full time

Job summary

Rare in the United States is seeking an Executive Assistant, Strategy & Operations to provide high-level administrative and strategic coordination support to Rare's Senior Vice President of Innovative Finance. The role is central to aligning the leadership team with cross-functional partners and external stakeholders in a fast-paced, international environment.

You will manage calendars across multiple time zones, prepare briefing materials, coordinate travel, and help track decisions while

Qualifications

• Bachelor's degree or equivalent professional experience.
• Minimum of 3 years of experience supporting senior executives, leadership teams, or complex international programs.
• Exceptional organizational and project coordination skills.
• Ability to manage multiple priorities across cultures, countries, and time zones.
• Excellent written and verbal communication skills.
• Highly proficient with Microsoft 365, Teams, SharePoint, PowerPoint, Excel, Outlook, Zoom.
• Experience using AI productivity tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms is highly desirable.

Responsibilities

• Prepare executive briefing materials in advance of key meetings.
• Develop concise stakeholder profiles summarizing engagement and context.
• Coordinate with internal teams to gather presentations, reports, and background materials.
• Support preparation of meeting agendas and track decisions.
• Manage SVP's calendar across multiple time zones and priorities.
• Coordinate meetings with governments, donors, investors, partners, and Rare leadership.
• Maintain a centralized database of key relationships and engagements.
• Coordinate travel logistics and travel itineraries for the team.
• Assist with procurement, onboarding, and other operational processes.
• Support strategic projects and explore AI-enabled workflow improvements.

Skills

Executive support

Calendar mgmt

Stakeholder relations

Comms

Multicultural work

Project coordination

Discretion

AI tools familiarity

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft 365

Teams

SharePoint

PowerPoint

Excel

Outlook

Zoom

Job description

Rare in the United States is seeking an Executive Assistant, Strategy & Operations to provide high-level administrative and strategic coordination support to Rare's Senior Vice President of Innovative Finance. The role is central to aligning the leadership team with cross-functional partners and external stakeholders in a fast-paced, international environment.

You will manage calendars across multiple time zones, prepare briefing materials, coordinate travel, and help track decisions while