Strategic Executive Assistant to Finance VP

Universal Orlando Resort; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Universal Orlando Resort is seeking an experienced Senior Administrative Assistant to provide high-level support to the Vice President(s) of Finance and related executives. The role requires independent work, strict confidentiality, and proactive office management across the department.

You will manage complex calendars, coordinate travel and expenses, assist with reports and data preparation, and organize Finance events.

Qualifications

• 3+ years of Senior Administrative Assistant experience or equivalent
• Bachelor’s degree preferred
• Proficiency in Outlook, Word and Excel required
• PowerPoint proficiency preferred
• Telephone devices (e.g., iPhone) proficiency preferred
• Familiarity with Universal Orlando systems is a plus
• Consistent attendance is a job requirement

Responsibilities

• Provides administrative support for the Vice President(s) and executives including typing, mailing, emailing, copying, screening and directing calls
• Maintains executive calendars and coordinates travel arrangements including expenses in UO systems
• Initiates and follows up on action items for projects and policies; manages onboarding and workspace coordination
• Prepares information for reports, databases, presentations and files
• Coordinates Finance team events; handles logistics, catering, agenda and presentations
• Adheres to Environmental, Health & Safety policies and participates in related activities
• Performs other duties as assigned

Skills

Administrative support

Calendar management

Event coordination

Attention to detail

Discretion/confidentiality

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

Phone systems

UO systems

Job description

Universal Orlando Resort is seeking an experienced Senior Administrative Assistant to provide high-level support to the Vice President(s) of Finance and related executives. The role requires independent work, strict confidentiality, and proactive office management across the department.

You will manage complex calendars, coordinate travel and expenses, assist with reports and data preparation, and organize Finance events.