Strategic Executive Assistant to SVP - Calendar & Ops

Jefferson Health; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Jefferson Health in Philadelphia seeks an Executive Assistant to a Senior Vice President to coordinate calendar, prepare business materials, and support meeting logistics for the SVP. The role requires handling confidential information with professionalism and coordinating with staff to ensure smooth operations.

Ideal candidates will have strong MS Office skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Qualifications

• High school diploma or GED required.
• 5+ years in an administrative role.
• Ability to handle confidential information professionally.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and calendar management.

Responsibilities

• Manage the SVP’s calendar, including appointments and prioritizing sensitive matters.
• Coordinate meetings, capture minutes, and distribute updates.
• Develop project plans, scheduling, and program reporting for the SVP.
• Coordinate support for meetings and trainings, plan ahead, and provide follow-up.
• Create correspondence, memos, presentations and/or reports with accuracy.
• Answer calls, greet visitors, and direct them appropriately.
• Screen communications and deliver accurate messages; route non-routine calls.
• Attend required meetings and prepare minutes when appropriate.
• Maintain professionalism and confidentiality; manage department budget purchases.

Skills

Effective communications

Interpersonal relationships

Service excellence

Flexibility

Managing multiple priorities

Decision making

Attention to detail

Calendaring

Problem solving

Organization

Education

High School Diploma/GED

Bachelor’s Degree (preferred)

Tools

Microsoft Office

Job description

Jefferson Health in Philadelphia seeks an Executive Assistant to a Senior Vice President to coordinate calendar, prepare business materials, and support meeting logistics for the SVP. The role requires handling confidential information with professionalism and coordinating with staff to ensure smooth operations.

Ideal candidates will have strong MS Office skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.