Executive Assistant to SVP — Calendar, Travel & Ops

Boston Children's Hospital; Wellesley (MA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

flexible schedules

affordable health

vision and dental insurance

child care and student loan subsidies

generous levels of time off

403(b) Retirement Savings plan

Pension

Tuition and License/Certification Reim

cell phone plan discounts

discounted rates on T-passes

Job summary

Boston Children’s Hospital seeks an experienced executive administrative professional to support a Senior Vice President and above. The role focuses on complex scheduling, confidential communications, and coordinating meetings and travel.

You will manage budgets, prepare reports, and improve office systems to support executive priorities. The position requires discretion, strong judgment, and the ability to handle sensitive business matters in a fast-paced environment.

Qualifications

• Bachelor's degree required or equivalent experience.

Responsibilities

• Exercise judgment and discretion in handling incoming issues and requests in a professional manner.
• Triage time-sensitive and confidential matters using hospital reporting systems.
• Manage the Executive's calendar with competing priorities and rapid schedule changes.
• Plan, prepare, and execute logistical and administrative needs for meetings and events.
• Prepare agendas, minutes, and materials; take minutes as requested.
• Coordinate in-person, hybrid, and virtual meeting logistics.
• Arrange external travel and accurate itineraries.
• Maintain department recordkeeping systems and manage sensitive data.
• Oversee data inputs, monitor validity, and distribute periodic reports.
• Evaluate and implement system enhancements as appropriate.
• Monitor and reconcile budget reports and expenses; resolve discrepancies.
• Prepare materials for annual budgets, grant applications, and complex documents.
• Compile data from diverse sources; create spreadsheets, graphs, and analyses.
• Organize secretarial and administrative support to ensure coverage for critical functions.
• Ensure conformance with hospital policies; suggest process improvements.
• Support department and executive financial operations, including contracts and purchases.

Education

Bachelor's Degree

Job description

Boston Children’s Hospital seeks an experienced executive administrative professional to support a Senior Vice President and above. The role focuses on complex scheduling, confidential communications, and coordinating meetings and travel.

You will manage budgets, prepare reports, and improve office systems to support executive priorities. The position requires discretion, strong judgment, and the ability to handle sensitive business matters in a fast-paced environment.