Strategic Executive Assistant to Senior Leadership

columbiaexternalcareersite; Anchorage (AK); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Paid vacation

Paid holidays

Bonus potential

Job summary

Columbia External Careers Site seeks an experienced Administrative Assistant to support Senior Executives. The role requires prioritizing conflicting demands, maintaining confidentiality, and coordinating communications across the organization.

You will prepare presentations, manage calendars, arrange travel, generate reports, and assist with compliance documentation. Occasional overnight travel to other branches may be required.

Qualifications

• Minimum of two (5) years Administrative Assistant experience
• High School diploma or GED required
• Proficiency with Microsoft Office suite

Responsibilities

• Prepare, edit, copy and distribute presentations in Word, Excel, PowerPoint and Prezzi
• Provide administrative support to Executive Team, including generating reports, analyzing reports and meeting preparation
• Manage calendars for assigned team
• Prepare for meetings including booking meeting rooms, ordering food, cleaning meeting room, etc.
• Arrange and attend Company functions and meetings and if necessary, take minutes or notes
• Effectively manage and support correspondence and communication with suppliers, customers and staff via email, phone/voicemail/Webex
• Assist with monitoring and tracking external deadlines
• Assist with coordination and filing of various compliance-related documents
• Coordinate and manage travel arrangements including air, car and hotel for assigned Executives
• Manage and distribute venue and sports assets
• Complete all other tasks or special projects as assigned
• Demonstrate behaviors consistent with those of the Company's Core Values at all times

Skills

Microsoft Office proficiency

Communication skills

Time management

Confidentiality

Education

High School diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Columbia External Careers Site seeks an experienced Administrative Assistant to support Senior Executives. The role requires prioritizing conflicting demands, maintaining confidentiality, and coordinating communications across the organization.

You will prepare presentations, manage calendars, arrange travel, generate reports, and assist with compliance documentation. Occasional overnight travel to other branches may be required.