Strategic Executive Assistant to COO

Columbia Distributing Inc; Anchorage, Northern (AK, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Job summary

Columbia Distributing Inc is seeking an experienced Administrative Assistant to support senior executives. The role emphasizes confidentiality, prioritization of conflicting needs, and delivering timely, accurate information.

Responsibilities include preparing presentations, managing calendars, coordinating travel, organizing meetings, and supporting communications with suppliers and staff. Strong MS Office skills and attention to detail are required.

Qualifications

• Minimum of five years Administrative Assistant experience
• High School diploma or GED required
• Proficiency with Microsoft Office suite

Responsibilities

• Prepare, edit, copy and distribute presentations in Word, Excel, PowerPoint and Prezzi
• Provide administrative support to Executive Team, including generating reports, analyzing reports and meeting preparation
• Manage calendars for assigned team
• Prepare for meetings including booking meeting rooms, ordering food, cleaning meeting room, etc.
• Arrange and attend Company functions and meetings and if necessary, take minutes or notes
• Effectively manage and support correspondence and communication with suppliers, customers and staff via email, phone/voicemail/Webex
• Assist with monitoring and tracking external deadlines
• Assist with coordination and filing of various compliance-related documents
• Coordinate and manage travel arrangements including air, car and hotel for assigned Executives
• Manage and distribute venue and sports assets
• Complete all other tasks or special projects as assigned
• Demonstrate behaviors consistent with those of the Company's Core Values at all times
• Effective time management skills while working in a fast-paced environment
• High attention to detail
• Excellent oral and written communication skills
• Organizational skills
• Ability to handle confidential information with sensitivity and discretion
• Ability to work with multiple deadlines under little or no supervision
• Ability to prioritize and control incoming information and schedules

Job description

Columbia Distributing Inc is seeking an experienced Administrative Assistant to support senior executives. The role emphasizes confidentiality, prioritization of conflicting needs, and delivering timely, accurate information.

Responsibilities include preparing presentations, managing calendars, coordinating travel, organizing meetings, and supporting communications with suppliers and staff. Strong MS Office skills and attention to detail are required.