Strategic Executive Assistant to Leadership

columbiainternal; Anchorage (AK); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k Plan

Paid Vacation

Paid Holidays

Bonus Eligibility

Job summary

columbiainternal in Anchorage, AK is seeking an experienced Administrative Assistant to support Senior Executives. The role requires the ability to prioritize conflicting needs under deadline pressure, maintain strict confidentiality, and communicate effectively across all levels of the organization.

Key duties include preparing and editing presentations, managing calendars, coordinating travel, handling correspondence, generating reports, and supporting meetings and events.

Qualifications

• Minimum of two (5) years Administrative Assistant experience
• High School diploma or GED required
• Proficiency with Microsoft Office suite

Responsibilities

• Prepare, edit, copy and distribute presentations in Word, Excel, PowerPoint and Prezzi
• Provide administrative support to Executive Team, including generating reports, analyzing reports and meeting preparation
• Manage calendars for assigned team
• Prepare for meetings including booking meeting rooms, ordering food, cleaning meeting room, etc.
• Arrange and attend Company functions and meetings and if necessary, take minutes or notes
• Effectively manage and support correspondence and communication with suppliers, customers and staff via email, phone/voicemail/Webex
• Assist with monitoring and tracking external deadlines
• Assist with coordination and filing of various compliance-related documents
• Coordinate and manage travel arrangements including air, car and hotel for assigned Executives
• Manage and distribute venue and sports assets
• Complete all other tasks or special projects as assigned
• Demonstrate behaviors consistent with those of the Company's Core Values at all times

Skills

Time management

Attention to detail

Written and verbal communication

Organizational skills

Confidential information handling

Prioritization under deadlines

Multi-tasking

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

columbiainternal in Anchorage, AK is seeking an experienced Administrative Assistant to support Senior Executives. The role requires the ability to prioritize conflicting needs under deadline pressure, maintain strict confidentiality, and communicate effectively across all levels of the organization.

Key duties include preparing and editing presentations, managing calendars, coordinating travel, handling correspondence, generating reports, and supporting meetings and events.