Senior Administrative Assistant — Hybrid Support to Leaders

Columbia Threadneedle Investments; Boston (MA); Hybrid; USD 41,000 - 56,000; Full time

Job summary

Columbia Threadneedle Investments in Boston is seeking a proactive Senior Administrative Assistant to support a dynamic team and drive day-to-day efficiency. You’ll manage complex calendars, coordinate meetings and events, and ensure efficient communication.

You’ll also oversee travel, expenses, presentations, and support department initiatives. This position requires strong judgment and the ability to prioritize effectively in a fast-paced environment while acting as a trusted partner to

Qualifications

• High school diploma or GED required.
• 1–3+ years of administrative or executive support experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and tools like Outlook, Concur, Ariba, etc.
• Ability to manage multiple priorities, adapt quickly, and stay organized in a fast-paced environment.
• High level of discretion and professionalism when handling sensitive information.

Responsibilities

• Proactively manage team’s calendars, prioritize meetings, and coordinate schedules across internal and external stakeholders.
• Plan and organize meetings, conferences, and events (logistics, materials, travel, etc.).
• Review and respond to emails on behalf of leaders as appropriate, and flag items requiring follow-up.
• Prepare expense reports, invoices, presentations, communications, and travel arrangements.
• Support department operations, including programs like recognition, timekeeping, budgets, and supply management.

Skills

Organizational skills

Time management

Communication

Education

High school diploma or GED

Associate’s or Bachelor's degree

Tools

Microsoft Office

Outlook

Concur

Ariba

Job description

Columbia Threadneedle Investments in Boston is seeking a proactive Senior Administrative Assistant to support a dynamic team and drive day-to-day efficiency. You’ll manage complex calendars, coordinate meetings and events, and ensure efficient communication.

You’ll also oversee travel, expenses, presentations, and support department initiatives. This position requires strong judgment and the ability to prioritize effectively in a fast-paced environment while acting as a trusted partner to