Senior Administrative Specialist

Baptist; Memphis (TN); On-site; USD 38,000 - 56,000; Full time

Job summary

Baptist Memorial Health Care Corporation in Memphis seeks an experienced administrative secretary/office manager to support designated administrators, coordinate office operations, and manage confidential documents and records with discretion.

The role requires excellent written and verbal English communication, strong organizational skills, high computer proficiency, and a 60 WPM typing speed. Minimum four years’ secretarial experience; three years in an admin role preferred. On-site, full-time.

Qualifications

• 4 years of secretarial experience with increasing responsibilities.
• 3 years as an administrative secretary or office manager.
• Excellent organizational and communication skills.
• Strong written and verbal English communication; able to write legibly and record information accurately.

Responsibilities

• Coordinates office management activities for designated administrators to organize and maintain documents, reference materials, policies/procedures, files and records, calendars, and set priorities for efficient operations.
• Uses computer software to generate reports, spreadsheets, correspondence, presentations, and other documents.
• Researches, compiles and prepares confidential documents from multiple data sources for compliance with financial, legal, and administrative requirements.
• Responds to calls/inquiries to provide information or refer to appropriate staff.
• Attends meetings to record minutes, coordinate material distribution, and support attendees.
• Completes assigned goals.

Skills

Clear communication

English proficiency

Typing 60 WPM

Organizational skills

Computer proficiency

Job description

Baptist Memorial Health Care Corporation in Memphis seeks an experienced administrative secretary/office manager to support designated administrators, coordinate office operations, and manage confidential documents and records with discretion.

The role requires excellent written and verbal English communication, strong organizational skills, high computer proficiency, and a 60 WPM typing speed. Minimum four years’ secretarial experience; three years in an admin role preferred. On-site, full-time.