Impactful Healthcare Office Coordinator

Methodist Le Bonheur Healthcare; Memphis (TN); Presencial; USD 36 000 - 54 000; Tempo integral

Resumo da oferta

Methodist Le Bonheur Healthcare seeks an organized administrative professional to coordinate day-to-day office operations and support multiple departments in Memphis. You will handle clerical tasks, schedule meetings, maintain documentation, and assist with budgeting while ensuring confidentiality and excellent internal/external service.

Proficiency in Microsoft Office and strong communication skills are essential, along with the ability to prioritize tasks for several Directors.

Qualificações

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication; spelling, grammar, and composition.
• Proficient with basic office equipment; multi-line phones; data entry.
• Demonstrated organizational skills with ability to set priorities and meet deadlines.
• Discretion when handling confidential information and sensitive issues.
• Proven track record of delivering excellent customer service internally and externally.
• Ability to evaluate problems and coordinate with staff to resolve issues.
• Ability to type lengthy or detailed memoranda.
• Ability to prioritize multiple tasks for multiple Directors/Senior Directors.

Responsabilidades

• Coordinates and maintains an efficient office operation and performs administrative duties of a moderately complex and confidential nature in support of office activities to relieve the staff of various administrative responsibilities.
• Coordinates and maintains documentation and standard operating procedures for department processes and procedures. Recommends improvements to processes and procedures to continually meet the needs of the department.
• Schedules and organizes department activities, appointments, and meetings including order and set-up of equipment, catering, or other needs as directed.
• Actively participates in the coordination of projects related to department activities. Monitors timelines and deliverables to ensure objectives are met.
• Coordinates all office functions to include, but not limited to, answering and screening phone calls, assisting visitor, ordering and maintaining supplies, equipment maintenance, repairs, and renovations.
• Functions as a first-level resource to leaders and other departments to obtain and provide information, respond to requests, and resolve problems. Explains policies, procedures, and special programs.
• Assist with hiring, leading and evaluating other clerical staff, including interviewing, training, advising on new procedures, coordinating information, and shifting work to accommodate workload needs.
• Prepares reports, summaries or replies to inquiries by recording, researching, and selecting relevant information from a variety of sources, such as reports, documents, other offices, computerized data bases, etc., and organizing and presenting information in usable and professional format, including tables, graphs, and charts.
• Prepares a variety of correspondence, memoranda, reports, statistical reports and other materials. Establishes and maintains efficient filing systems for departmental and confidential materials.
• Assists leaders with budget and fiscal functions. Tracks and reconciles expenses against the office’s budgets including, but not limited to, operating, contingency, travel and other expenses.
• Monitors utilization of materials and office supplies, orders supplies to ensure adequate inventory, and ensures adherence to budget.
• Performs other job duties as needed or requested.

Conhecimentos

MS Office

Communication

Data entry

Organization

Confidentiality

Customer service

Prioritization

Formação académica

High School Diploma

Associates Degree

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Methodist Le Bonheur Healthcare seeks an organized administrative professional to coordinate day-to-day office operations and support multiple departments in Memphis. You will handle clerical tasks, schedule meetings, maintain documentation, and assist with budgeting while ensuring confidentiality and excellent internal/external service.

Proficiency in Microsoft Office and strong communication skills are essential, along with the ability to prioritize tasks for several Directors.