Strategic Executive Assistant to Senior Leaders

Amazon; Dallas (TX); On-site; USD 74,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Employee Assistance Program (EAP)

Mental Health Support

Job summary

Amazon is seeking an Executive Assistant II in Dallas, TX to manage complex calendars, coordinate cross-functional projects, and anticipate leaders' needs so they can focus on priorities. You will drive process improvements, prepare leadership communications, and mentor administrative staff in a fast-paced environment.

You will also coordinate travel, events, and logistics, work with finance and HR, and utilize AI tools to streamline workflows while maintaining professional, confidential support

Qualifications

• Experience with Microsoft Office products.
• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.

Responsibilities

• Manage complex scheduling, travel coordination, and expense reporting for senior leaders, proactively resolving conflicts and ensuring efficient use of time and resources.
• Plan and execute team events and off-site meetings, coordinating logistics, managing budgets, and communicating with internal and external stakeholders to deliver a seamless experience.
• Identify and optimize cross-team processes and procedures, leveraging generative artificial intelligence tools where appropriate to increase productivity and quality of deliverables.
• Prepare, curate, and contribute content for leadership communications and organizational materials in partnership with key stakeholders, ensuring accuracy and appropriate tone.
• Mentor fellow administrative professionals and help define support structures for the organization, contributing to a collaborative and high-performing team culture.

Skills

Calendar management

Travel coordination

Cross-functional collaboration

Process improvement

Tools

Microsoft Office

Job description

Amazon is seeking an Executive Assistant II in Dallas, TX to manage complex calendars, coordinate cross-functional projects, and anticipate leaders' needs so they can focus on priorities. You will drive process improvements, prepare leadership communications, and mentor administrative staff in a fast-paced environment.

You will also coordinate travel, events, and logistics, work with finance and HR, and utilize AI tools to streamline workflows while maintaining professional, confidential support