Executive Assistant II

Amazon; Dallas (TX); On-site; USD 74,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Employee Assistance Program (EAP)

Mental Health Support

Job summary

Amazon is seeking an Executive Assistant II in Dallas, TX to manage complex calendars, coordinate cross-functional projects, and anticipate leaders' needs so they can focus on priorities. You will drive process improvements, prepare leadership communications, and mentor administrative staff in a fast-paced environment.

You will also coordinate travel, events, and logistics, work with finance and HR, and utilize AI tools to streamline workflows while maintaining professional, confidential support

Qualifications

• Experience with Microsoft Office products.
• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.

Responsibilities

• Manage complex scheduling, travel coordination, and expense reporting for senior leaders, proactively resolving conflicts and ensuring efficient use of time and resources.
• Plan and execute team events and off-site meetings, coordinating logistics, managing budgets, and communicating with internal and external stakeholders to deliver a seamless experience.
• Identify and optimize cross-team processes and procedures, leveraging generative artificial intelligence tools where appropriate to increase productivity and quality of deliverables.
• Prepare, curate, and contribute content for leadership communications and organizational materials in partnership with key stakeholders, ensuring accuracy and appropriate tone.
• Mentor fellow administrative professionals and help define support structures for the organization, contributing to a collaborative and high-performing team culture.

Skills

Calendar management

Travel coordination

Cross-functional collaboration

Process improvement

Tools

Microsoft Office

Job description

Description

Are you a resourceful, detail-oriented professional who thrives on keeping leaders and teams running at peak performance? As an Executive Assistant II at Amazon, you will play a critical role in enabling senior leaders to focus on their highest-priority work. You will manage complex calendars, coordinate cross-functional projects, and serve as a trusted partner who anticipates needs before they arise. This role goes beyond traditional administrative support — you will influence how your organization operates, drive process improvements, and contribute meaningfully to organizational goals. If you are someone who takes initiative, communicates with clarity, and brings a thoughtful, solutions-oriented mindset to every challenge, we want to hear from you.

Key job responsibilities

• Manage complex scheduling, travel coordination, and expense reporting for senior leaders, proactively resolving conflicts and ensuring efficient use of time and resources.


• Plan and execute team events and off-site meetings, coordinating logistics, managing budgets, and communicating with internal and external stakeholders to deliver a seamless experience.


• Identify and optimize cross-team processes and procedures, leveraging generative artificial intelligence tools where appropriate to increase productivity and quality of deliverables.


• Prepare, curate, and contribute content for leadership communications and organizational materials in partnership with key stakeholders, ensuring accuracy and appropriate tone.


• Mentor fellow administrative professionals and help define support structures for the organization, contributing to a collaborative and high-performing team culture.

A day in the life

You will start your morning reviewing your leaders' schedules, adjusting priorities as new requests come in and ensuring preparation materials are ready for upcoming meetings. Throughout the day, you will partner with stakeholders across finance, human resources, and other functions to coordinate projects, resolve escalations, and keep information flowing. You might draft a communication on behalf of a leader, finalize logistics for an upcoming team event, or refine a recurring process to save the organization time.

About the team

Our team is focused on empowering leaders to do their best work by providing exceptional organizational support. We value collaboration, creative problem-solving, and a genuine commitment to making things better every day. As we continue to grow, we are looking for team members who bring energy, curiosity, and a willingness to take on new challenges. You will be part of an inclusive environment where your ideas are welcomed and your contributions directly shape how the team and organization operate.

Basic Qualifications

• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience leading process improvements


• Experience in a fast-paced, high-tech company


• Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

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