Strategic Executive Assistant to Segment President

Flex; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Flex is seeking an experienced Executive Assistant to support the President of Regulated Manufacturing Solutions. You will partner with senior leaders, manage complex calendars, coordinate meetings, and ensure high-visibility executive operations in a fast-paced environment.

This role includes travel planning, confidential correspondence, board prep, and collaboration with HR to drive efficiency and strategic alignment across RMS from our Austin headquarters.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• Minimum of 7–9 years of administrative experience supporting SVP or President, preferably from a fast-paced Manufacturing/ Tech/ Software company
• Discretion, attention to detail, organization, and process.

Responsibilities

• Manage day-to-day schedules and ensure preparedness for meetings and priorities.
• Coordinate internal and external meetings including all-hands, off-sites, and one-on-ones.
• Book domestic and international travel per policy, including visas and documentation.
• Handle confidential correspondence and sensitive information with discretion.
• Prepare content for Board meetings, leadership communications, and HR-related activities.
• Develop dashboards and reports to support decision-making and alignment.

Skills

Discretion

Organization

Project Management

Communication

Cross-functional collaboration

Meeting minutes

Analytical thinking

Education

Bachelor's degree or equivalent experience

Tools

PowerPoint

Excel

Outlook

Zoom

Travel booking systems

Job description

Flex is seeking an experienced Executive Assistant to support the President of Regulated Manufacturing Solutions. You will partner with senior leaders, manage complex calendars, coordinate meetings, and ensure high-visibility executive operations in a fast-paced environment.

This role includes travel planning, confidential correspondence, board prep, and collaboration with HR to drive efficiency and strategic alignment across RMS from our Austin headquarters.