Senior Executive Assistant — Flexible Schedule & Travel Lead

RSM US LLP; Phoenix (AZ); On-site; USD 61,000 - 102,000; Full time

Job summary

RSM US LLP is seeking an Executive Assistant Senior to provide skilled support to select leaders, manage strategic calendars, arrange travel, and coordinate complex logistics. The role requires professionalism, confidentiality, and a proactive approach to urgent requests.

Responsibilities include calendar control, travel coordination, expense submission, meeting administration, and drafting/proofreading communications. Experience with ESS and project support is advantageous.

Qualifications

• Associate degree or 2+ years in related field.
• Proficient in Microsoft Office; ability to train others as needed.
• Strong grammar, proofreading, and presentation skills.

Responsibilities

• Maintain calendar appointments and prioritize meetings.
• Coordinate travel arrangements (flights, hotels, cars, meals).
• Submit and track expense reports.
• Manage meeting invitations, take notes, and follow up on actions.
• Prepare reports, slides, handouts with professional appearance.
• Handle confidential correspondence and data with discretion.

Skills

Calendar management

Travel coordination

Expense reporting

Proofreading

Confidentiality

Communication

Meeting logistics

Education

Associate degree

Tools

Microsoft Office

PowerPoint

Excel

ESS system

Job description

RSM US LLP is seeking an Executive Assistant Senior to provide skilled support to select leaders, manage strategic calendars, arrange travel, and coordinate complex logistics. The role requires professionalism, confidentiality, and a proactive approach to urgent requests.

Responsibilities include calendar control, travel coordination, expense submission, meeting administration, and drafting/proofreading communications. Experience with ESS and project support is advantageous.