Executive Assistant to SVP, Regional Econ. De

Empire State; City of Rochester (NY); Vor Ort; USD 55.000 - 60.000; Vollzeit

Zusammenfassung

Empire State is seeking an Executive Assistant to support the Senior Vice President of Regional Economic Development in Rochester, NY. The role requires in-office presence with possible hybrid elements based on duties and policy.

Your responsibilities include managing calendars, coordinating travel, handling communications, and preparing documents for regional projects and events. A strong administrative background and MS Office proficiency are essential.

Qualifikationen

• High School Diploma required; Associate or Bachelor’s degree preferred with 3–5 years administrative experience.
• Three years of administrative experience supporting executive management.
• Strong written and oral communication; exceptional telephone etiquette; proficiency with MS Office.

Aufgaben

• Provide a wide range of administrative and secretarial duties to support day-to-day operations.
• Answer phones, take messages, direct calls and emails; prioritize time-sensitive items.
• Create, organize and maintain records and correspondence.
• Manage scheduling: meetings, conferences, room bookings, travel, and related arrangements.
• Prepare, proofread and coordinate production and distribution of reports and presentations.
• Coordinate with other departments and ensure timely handling of paperwork and forms.
• Support regional office staff and assist with reporting of projects and activities.

Kenntnisse

Written and verbal communication

Telephone etiquette

Word processing

Spreadsheet development

Database management

Presentation materials

Ausbildung

High School Diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Jobbeschreibung

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant to SVP, Regional Econ. De

Administrative Suppo Rochester, Rochester, NY, US

6 days ago Requisition ID: 1711

Salary Range: $55,000.00 To $60,000.00 Annually

*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

*Minorities, women, and individuals with disabilitiesare encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:

This position would work under the direction of the Vice President for Regional Economic Development providing administrative and coordination support for state projects and programs. The position would work as part of the Finger Lakes regional team as needed.

WORK PERFORMED:

• Provide a wide range of administrative and secretarial duties to support day-to-day operations.
• Answer phones, take messages and direct calls and e-mails to appropriate parties; prioritize and immediately handle time sensitive messages and requests.
• Create, organize and maintain records, correspondence and other related materials.
• Handle all scheduling matters: Confirm meetings and conference calls, screen and reserve meeting rooms and arrange for required parking, provide for building security clearance, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates.
• Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, records, and other key office documentation.
• Make all necessary travel arrangements, prepare itineraries and detailed travel schedules, and ensure that all travel documents are in order and available as needed.
• Coordinate with other departments and across ECDC and DED as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, business meal authorization forms, business meal authorization expense reports, pre-travel requests, mileage and expense reports, tax exemption forms, shipping receipts and other office documents in a timely fashion.
• Support Finger Lakes Regional Office Executive Assistant with various office administration duties as needed or directed.
• Support on-time, accurate reporting of office and Regional Council projects and activities as needed.
• Provide staff support for Governor’s events, Regional Council activities, and other meetings and events as needed.
• Special Projects – Perform special projects as required.

MINIMUM REQUIREMENTS:

Education Level Required : High School Diploma required. Associate or bachelor’s degree preferred with a minimum of 3 to 5 years of administrative experience.

Relevant Experience required : Three years of administrative experience supporting executive management.

Knowledge Required : Strong written and oral communication skills are required. Excellent telephone etiquette, high level word processing, spread sheet development, database management, preparation of presentation materials, strong organizational skills, discretion and good judgment are essential. The successful candidate must have the ability to work independently. Proficiency with Microsoft Outlook, Excel, PowerPoint and Word is required.