Executive Assistant to Leadership Team—Hybrid Strategic Partner

BEEMAC LOGISTICS; New Brighton (Beaver County); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Dependent Care FSA

Medical, dental, and vision insurance

401(k) with company match

Health Savings Account

Legal assistance and identity theft

Job summary

Beemac Logistics is seeking an executive assistant to support the leadership team. You will manage calendars, coordinate travel, and handle confidential information with discretion.

This role requires handling a mix of personal and business tasks and leading special projects that impact the organization. Ideal candidates bring prior executive support experience, strong organizational skills, and a proactive mindset.

Qualifications

• Previous experience as an executive/personal assistant or similar role.
• College degree preferred.
• Excellent organizational skills with multiple priorities and deadlines.
• Strong attention to detail, especially with financial and confidential matters.
• Proactive, self-starter mindset capable of handling evolving projects.
• Strong written and verbal communication skills.
• Comfortable with Office products and travel/expense platforms.
• Trustworthy and discreet with sensitive information.
• Must pass a background screening and credit check.

Responsibilities

• Serve as the primary point of contact and right hand to the leadership team.
• Manage complex calendars, scheduling, and meeting logistics across leaders.
• Coordinate personal and business travel for leadership and select employees.
• Own expense reports, credit card reconciliations, and daily financial admin.
• Lead special projects tied to leadership ventures and initiatives.
• Draft and proofread correspondence, presentations, and internal communications.
• Coordinate with vendors and outside contacts on behalf of leadership.
• Handle shifting priorities and deadlines while maintaining details.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communications

Education

Bachelor's degree preferred

Tools

MS Office

Expense & travel platforms

Job description

Beemac Logistics is seeking an executive assistant to support the leadership team. You will manage calendars, coordinate travel, and handle confidential information with discretion.

This role requires handling a mix of personal and business tasks and leading special projects that impact the organization. Ideal candidates bring prior executive support experience, strong organizational skills, and a proactive mindset.