Executive & Personal Assistant - Strategic Leader Support

Beemac Logistics; Beaver (Beaver County); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Salary

Paid time off

DCFS

Medical, dental and vision insurance

401k with company match

Health Savings Account (HSA)

Career advancement opportunities

Legal assistance and identity theft

Job summary

Beemac Logistics is seeking an Executive Assistant to support the leadership team and manage a broad range of business and personal priorities. This role involves handling confidential information, coordinating travel, and owning special projects that go beyond a typical assistant position.

You will work closely with multiple leaders, maintain calendars, draft communications, and supervise expense and credit card reconciliation tasks while preserving discretion and trust.

Qualifications

• Experience as an executive or personal assistant preferred.
• College degree preferred.
• Excellent organizational skills and ability to multitask.
• Ability to handle financial and confidential matters with discretion.

Responsibilities

• Serve as the primary point of contact and right hand to the leadership team anticipating needs before they’re asked.
• Manage complex calendars, scheduling and meeting logistics across multiple leaders and priorities.
• Coordinate all personal and business travel for the leadership team and select employees including flights, lodging and itineraries.
• Own expense reports, credit card reconciliations and other day to day financial administration for the leadership team.
• Take the lead on special projects including initiatives tied to outside business ventures such as an athletic facility they support.
• Draft and proofread correspondence, presentations and internal communications.
• Handle sensitive company and personal information with discretion and sound judgment.
• Coordinate with vendors, partners and outside contacts on behalf of the leadership team.
• Juggle shifting priorities and deadlines without dropping the details.

Skills

Executive support

Organizational skills

Communication

Discretion

Education

Bachelor's degree preferred

Tools

Office suite

Expense platforms

Travel platforms

Job description

Beemac Logistics is seeking an Executive Assistant to support the leadership team and manage a broad range of business and personal priorities. This role involves handling confidential information, coordinating travel, and owning special projects that go beyond a typical assistant position.

You will work closely with multiple leaders, maintain calendars, draft communications, and supervise expense and credit card reconciliation tasks while preserving discretion and trust.