Executive Front Desk Assistant

Beemac Logistics; Beaver (Beaver County); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary

Paid time off (PTO) and holidays

401(k) with company match

Health Savings Account (HSA)

Career advancement opportunities

Legal assistance and identity theft保护

Job summary

Beemac Logistics is seeking an Executive Assistant to support the leadership team across business and personal priorities. You will manage calendars, coordinate travel, handle expenses, and own special projects beyond a typical assistant role.

This high-trust position requires discretion, the ability to pass background and credit checks, and a proactive, detail-oriented mindset to keep executives well-informed and efficient.

Qualifications

• Experience as an executive or personal assistant preferred.
• College degree preferred.
• Ability to manage multiple priorities and deadlines.
• Discretion handling confidential information.
• Background check and credit check required.
• Strong attention to detail.

Responsibilities

• Serve as primary point of contact to the leadership team.
• Manage complex calendars and scheduling across leaders.
• Coordinate travel for leadership and select employees.
• Own expense reports and credit card reconciliations.
• Lead special projects tied to outside ventures.
• Draft and proofread correspondence and presentations.
• Handle sensitive information with discretion.
• Coordinate with vendors and outside contacts.
• Adapt to shifting priorities and deadlines.

Skills

Organizational skills

Communication skills

Proactive mindset

Discretion & confidentiality

Education

Bachelor's degree preferred

Tools

Office suite

Expense platforms

Travel platforms

Vendor coordination tools

Job description

Beemac Logistics is looking for a sharp, resourceful Executive Assistant to support our leadership team. This is not a one desk, one boss role. You will work directly with the entire leadership team, manage a wide range of business and personal priorities, and take ownership of special projects that go well beyond a typical assistant job. If you like variety, move fast, and want a seat close to the decisions that drive the company, this role was built for you.

This is a high trust, high exposure position. You will be handling confidential company and personal information, coordinating travel, and managing money matters on behalf of the leadership team, so successful candidates must pass a background screening and credit check.

What You'll Do

• Serve as the primary point of contact and right hand to the leadership team, anticipating needs before they're asked.
• Manage complex calendars, scheduling, and meeting logistics across multiple leaders and priorities.
• Coordinate all personal and business travel for the leadership team and select employees, including flights, lodging, and itineraries.
• Own expense reports, credit card reconciliations, and other day-to-day financial administration for the leadership team.
• Take the lead on special projects, including initiatives tied to the leadership team's outside business ventures, such as an athletic facility they support.
• Draft and proofread correspondence, presentations, and internal communications.
• Handle sensitive company and personal information with discretion and sound judgment.
• Coordinate with vendors, partners, and outside contacts on behalf of the leadership team.
• Juggle shifting priorities and deadlines without dropping the details.

What We're Looking For

• Previous experience of being an executive assistant, personal assistant, or similar support role preferred.
• A college degree is preferred.
• Excellent organizational skills and the ability to manage multiple priorities and deadlines at once.
• Strong attention to detail, especially when handling financial and confidential matters.
• A proactive, self-starter mindset with the drive to take on new projects and figure things out.
• Strong written and verbal communication skills.
• Comfortable working with technology including Office products, expense and travel platforms, and other business software.
• Trustworthy and discreet, with the ability to handle sensitive information appropriately.
• Must pass a background screening and credit check.

Schedule

Monday through Friday, 8:00 AM to 5:00 PM EST. We offer flexibility to work from home when circumstances call for it.

Benefits & Perks

• Competitive Salary
• Paid time off (PTO) and holidays
• Dependent Care Flexible Spending Account (DCFSA)
• Medical, dental, and vision insurance
• 401(k) with company match
• Health Savings Account (HSA)
• Career advancement opportunities
• Legal assistance and identity theft protection

Recognition & Awards

• Named a "Top Employee Benefits Provider" by Mployer for 2026
• Ranked #46 on the "Top 100 Largest Freight Brokerage" firms in the U.S. by Transport Topics 2026
• Ranked #97 on "Top 100 Logistics Company" by Transport Topics 2026
• Awarded "Gold Member" in Project 44’s 2026 Preferred Carrier Program
• Performance Excellence Award from first-ever Nextpower Supplier Awards Summit 2026
• Voted Pittsburgh Post-Gazette "Top Workplaces 2026"