Strategic Executive Assistant to Leadership

Willmeng Construction, Inc.; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Stock ownership

Annual bonus

401k match

Insurance

Flexible time off

Holidays

Parental leave

Meals provided

Job summary

Willmeng Construction, Inc. in Arizona is seeking an Executive Assistant to the Energy Business Development Group.

You will act as a strategic partner to senior leaders, manage complex calendars, travel, and communications, and help drive operational effectiveness in a fast‑growing environment. The ideal candidate has 5–8+ years of executive support experience, advanced proficiency in Microsoft Office and collaboration/AI tools, plus exceptional organization and discretion.

Qualifications

• 5–8+ years of executive assistant or senior administrative support experience, including direct support of C‑suite or senior leadership; Bachelor's degree preferred.
• Advanced proficiency in Microsoft Office Suite, collaboration platforms, AI tools, and scheduling and productivity systems.
• Exceptional organizational skills with the ability to manage complex calendars, executive travel, and multiple competing priorities simultaneously.
• Strong executive communication, relationship management, and interpersonal skills with the highest level of professionalism and discretion.
• Proactive problem‑solver who anticipates needs, operates independently with minimal direction, and thrives in a fast‑paced, dynamic environment.

Responsibilities

• Own and proactively manage executive calendars and scheduling priorities.
• Coordinate internal standing meetings, one‑on‑ones, leadership meetings, and impromptu scheduling changes.
• Manage external client meetings and executive availability.
• Prepare agendas, meeting materials, and executive briefing documents.
• Assist with expense reports, invoices, and executive administrative workflows.

Skills

Calendar management

Executive communication

Discretion

Project coordination

Problem solving

Education

Bachelor's degree preferred

Tools

Microsoft Office

Collaboration platforms

AI tools

Scheduling systems

Job description

Willmeng Construction, Inc. in Arizona is seeking an Executive Assistant to the Energy Business Development Group.

You will act as a strategic partner to senior leaders, manage complex calendars, travel, and communications, and help drive operational effectiveness in a fast‑growing environment. The ideal candidate has 5–8+ years of executive support experience, advanced proficiency in Microsoft Office and collaboration/AI tools, plus exceptional organization and discretion.