Executive Assistant for the Energy Business Development Group

Willmeng Construction, Inc.; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Stock ownership

Annual bonus

401k match

Insurance

Flexible time off

Holidays

Parental leave

Meals provided

Job summary

Willmeng Construction, Inc. in Arizona is seeking an Executive Assistant to the Energy Business Development Group.

You will act as a strategic partner to senior leaders, manage complex calendars, travel, and communications, and help drive operational effectiveness in a fast‑growing environment. The ideal candidate has 5–8+ years of executive support experience, advanced proficiency in Microsoft Office and collaboration/AI tools, plus exceptional organization and discretion.

Qualifications

• 5–8+ years of executive assistant or senior administrative support experience, including direct support of C‑suite or senior leadership; Bachelor's degree preferred.
• Advanced proficiency in Microsoft Office Suite, collaboration platforms, AI tools, and scheduling and productivity systems.
• Exceptional organizational skills with the ability to manage complex calendars, executive travel, and multiple competing priorities simultaneously.
• Strong executive communication, relationship management, and interpersonal skills with the highest level of professionalism and discretion.
• Proactive problem‑solver who anticipates needs, operates independently with minimal direction, and thrives in a fast‑paced, dynamic environment.

Responsibilities

• Own and proactively manage executive calendars and scheduling priorities.
• Coordinate internal standing meetings, one‑on‑ones, leadership meetings, and impromptu scheduling changes.
• Manage external client meetings and executive availability.
• Prepare agendas, meeting materials, and executive briefing documents.
• Assist with expense reports, invoices, and executive administrative workflows.

Skills

Calendar management

Executive communication

Discretion

Project coordination

Problem solving

Education

Bachelor's degree preferred

Tools

Microsoft Office

Collaboration platforms

AI tools

Scheduling systems

Job description

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to staying true to building excellence and preserving the company’s high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc. Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal.

Our strategic vision focuses on three fundamental aspects: supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the “altruistic service” corporate culture established by recruiting highly talented individuals of great character.

The Role

The Executive Assistant for the Energy Business Development Group serves as a strategic partner to executive leadership by creating efficiencies, managing priorities, and enabling leaders to operate effectively in a fast-paced, high-growth environment.

This role goes beyond traditional administrative support and requires strong executive presence, sound judgment, technical proficiency, and the ability to proactively manage complex schedules, communications, travel, and follow-through. The Executive Assistant will support multiple senior leaders and help drive operational effectiveness across the Energy Business Development Group.

What you will accomplish

Executive Calendar & Schedule Management

• Own and proactively manage executive calendars and scheduling priorities.
• Coordinate internal standing meetings, one-on-ones, leadership meetings, and impromptu scheduling changes.
• Manage external client meetings and executive availability.
• Prioritize competing requests and protect executive focus time.
• Coordinate membership engagements and industry involvement including NAIOP, SIOR, AZ Forward, and related organizations.

Travel & Conference Coordination

• Coordinate complex executive travel arrangements including flights, hotels, transportation, dining reservations, and detailed itineraries.
• Manage conference registrations and executive participation logistics.
• Coordinate client dinners, networking events, and industry engagements.
• Anticipate travel disruptions and proactively resolve scheduling conflicts.

Meetings & Communication Support

• Prepare agendas, meeting materials, and executive briefing documents.
• Administer Bloom Growth meeting workflows, notes, and follow-up tracking.
• Draft and manage executive correspondence, scheduling communications, and stakeholder follow-ups.
• Track action items and proactively drive accountability and completion.
• Prioritize incoming requests and communications based on urgency and business impact.

Administrative & Organizational Management

• Assist with expense reports, invoices, and executive administrative workflows.
• Conduct research, prepare briefing materials, and support special projects.
• Organize and maintain confidential documents, files, and communications.
• Serve as a trusted operational partner for executive leadership.

Strategic Executive Partnership

• Anticipate leadership needs before they arise.
• Identify operational gaps and proactively recommend solutions.
• Help executives remain organized, responsive, and focused on strategic priorities.
• Operate with professionalism, discretion, and strong business judgment in highly visible situations.

What we would like you to have

• 5–8+ years of executive assistant or senior administrative support experience, including direct support of C‑suite or senior leadership; Bachelor's degree preferred.
• Advanced proficiency in Microsoft Office Suite, collaboration platforms, AI tools, and scheduling and productivity systems.
• Exceptional organizational skills with the ability to manage complex calendars, executive travel, and multiple competing priorities simultaneously.
• Strong executive communication, relationship management, and interpersonal skills with the highest level of professionalism and discretion.
• Proactive problem‑solver who anticipates needs, operates independently with minimal direction, and thrives in a fast‑paced, dynamic environment.
• Construction, real estate, energy, or professional services industry experience is a plus.

You’re inspired by our values

• Altruistic – Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 – We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic – The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere – We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble – Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well‑rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.