Strategic Executive Assistant to Leadership

Prattwhitney; East Hartford (CT); On-site; USD 60,000 - 114,000; Full time

Benefits offered by this job

Medical insurance

401(k) match

Paid time off

Job summary

RTX in East Hartford, CT, is seeking an experienced Executive Administrative Assistant to support senior leaders. You will manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion.

The role requires an associates degree with substantial experience or 10+ years in the field, advanced MS Office skills, and a readiness to work onsite with occasional off-shift events.

Qualifications

• Associates degree with at least 8 years of executive administrative support experience (or 10+ years without degree).
• Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word).

Responsibilities

• Manage complex and frequently changing calendars, meetings, appointments, and leadership commitments.
• Proactively identify scheduling conflicts and recommend solutions based on business priorities.
• Prepare leaders for meetings by coordinating agendas, materials, presentations, and required pre-work.
• Arrange catering for internal and external meetings.
• Coordinate domestic and international travel arrangements, itineraries, and related logistics as needed.
• Process and reconciling invoices, expense reports, and related documentation, ensuring timely and accurate submission.
• Screening/fielding incoming inquiries, scheduling requests, and provide timely responses.
• Coordinating confidential and sensitive information with a high degree of discretion.
• Managing electronic distribution lists and organizational charts, confidential information and material on a regular basis, management and organization of executive email, supplies for the department, ordering and organizing as necessary.
• Ensuring shared spaces are organized and maintained to support leadership activities.
• Monitoring office supplies, equipment, and materials; maintain appropriate inventory levels and coordinate replenishment.
• Partnering with Executive Administrative Assistants across Operations, Quality, Engineering, and Programs Leadership to establish clear communication and coverage for one another.
• Have flexibility for occasional off shift work as needed for events and surges.

Skills

Executive administrative support

MS Office 365

Education

Associates degree (or higher)

Job description

RTX in East Hartford, CT, is seeking an experienced Executive Administrative Assistant to support senior leaders. You will manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion.

The role requires an associates degree with substantial experience or 10+ years in the field, advanced MS Office skills, and a readiness to work onsite with occasional off-shift events.