Senior Executive Assistant to Operations Leadership

Pratt & Whitney; East Hartford (CT); On-site; USD 60,000 - 114,000; Full time

Job summary

RTX is seeking an Executive Administrative Assistant in East Hartford, CT to provide high-level administrative support to a member of the Operations Leadership Team. The role involves managing calendars, preparing meeting materials, coordinating travel, and handling financial documentation.

You will screen inquiries, maintain confidential information, and collaborate with peers across departments to ensure seamless operations.

Qualifications

• Associates degree with at least 8 years of executive administrative support experience OR 10+ years of executive administrative support experience without a degree.
• Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, etc.).

Responsibilities

• Manage complex and frequently changing calendars, meetings, appointments, and leadership commitments with proactive conflict resolution.
• Prepare leaders for meetings by coordinating agendas, materials, presentations, and required pre-work; arrange catering for internal and external meetings.
• Coordinate domestic and international travel arrangements, itineraries, and related logistics as needed.
• Process and reconcile invoices, expense reports, and related documentation, ensuring timely submissions in line with policies.
• Screen incoming inquiries, scheduling requests, and provide timely responses while directing items to appropriate colleagues; handle confidential information discreetly.
• Manage executive email and distribution lists, organizational charts, and office supplies; organize as necessary.
• Maintain organized shared spaces and inventory; coordinate replenishment.
• Collaborate with EA teams across Operations, Quality, Engineering, and Programs Leadership for coverage and communication.
• Occasional off-shift work for events and surges.

Skills

Microsoft Office 365

Calendar management

Executive support

Education

Associates degree or equivalent experience

Tools

Microsoft Office 365

Job description

RTX is seeking an Executive Administrative Assistant in East Hartford, CT to provide high-level administrative support to a member of the Operations Leadership Team. The role involves managing calendars, preparing meeting materials, coordinating travel, and handling financial documentation.

You will screen inquiries, maintain confidential information, and collaborate with peers across departments to ensure seamless operations.