Strategic Executive Assistant to IT & Finance Leaders

JM&A Group; Deerfield Beach (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

JM Family Enterprises, Inc. is seeking an Executive Assistant to provide high-level administrative, operational, and project coordination support to the SVP–CIO and ITS CFO in Deerfield Beach, FL.

The role demands superb organization, discretion, and the ability to manage competing priorities in a fast-paced executive environment. The ideal candidate will partner with senior leaders, executive assistants, internal teams, vendors, and external stakeholders to ensure smooth day-to-day operations

Qualifications

• Experience supporting senior executives in a corporate environment.
• Strong calendar management, travel coordination, and meeting logistics.
• Experience coordinating office renovations, moves, or vendor projects.
• Experience supporting executive events and cross-functional logistics.
• Polished executive-level written and verbal communication.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational skills with the ability to prioritize deadlines.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to collaborate with executive assistants, senior leaders, internal teams, vendors, and external partners.
• Problem-solving mindset, initiative, and detail orientation.
• Comfort working in a fast-paced environment with shifting priorities.
• Positive, service-oriented approach and strong relationship-building skills.

Responsibilities

• Manage and maintain complex executive calendars for the SVP–CIO and ITS CFO and others.
• Coordinate renovations, maintenance, and moves for the 500 Building with JM Design Team and vendors.
• Support ITS meetings, events, and department activities, coordinating with facilities and catering.
• Coordinate travel arrangements with Aviation and Marine departments, ensuring timely plans.
• Handle expense reporting, invoice processing, and office supply ordering.
• Prepare, edit, and format correspondence, presentations, reports, and documents.
• Handle confidential information with discretion and professionalism.
• Serve as liaison with internal and external stakeholders to support communication and follow-through.
• Partner with EMT admin, ITS VPs, and teams to support priorities and operations.
• Maintain organized electronic files and records for efficient access.
• Provide backup coverage for other ITS executive assistants as needed.
• Build and maintain relationships with vendors and partner organizations.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Organization

Tools

Outlook

Word

Excel

PowerPoint

Job description

JM Family Enterprises, Inc. is seeking an Executive Assistant to provide high-level administrative, operational, and project coordination support to the SVP–CIO and ITS CFO in Deerfield Beach, FL.

The role demands superb organization, discretion, and the ability to manage competing priorities in a fast-paced executive environment. The ideal candidate will partner with senior leaders, executive assistants, internal teams, vendors, and external stakeholders to ensure smooth day-to-day operations