Strategic Executive Assistant & Organizational Partner

Tact Tech Security Solutions Llc; Boynton Beach (FL); On-site; USD 37,000 - 50,000; Full time

Job summary

Tact Tech Security Solutions is seeking an organized Executive Assistant to partner with the President & CEO, manage executive workflows, and drive efficiency in a fast-growing environment. This full-time role is based in Boynton Beach, FL and offers broad exposure to strategic initiatives.

The ideal candidate supports calendars, communications, and cross-functional projects, while maintaining confidentiality and professional poise in daily operations.

Qualifications

• Minimum of three (3) years of experience supporting executives or senior leadership.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, planning, and time management abilities.
• Attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional etiquette and relationship-building skills.
• Ability to exercise sound judgment with confidential information.
• Strong analytical and problem-solving abilities.

Responsibilities

• Manage the President & CEO's calendar, schedule, and daily priorities.
• Coordinate meetings, travel, and networking events.
• Prepare daily agendas, briefings, itineraries, and materials.
• Screen and prioritize communications and requests.
• Draft, proofread, and edit emails, letters, and reports.
• Maintain confidentiality of sensitive information.
• Identify opportunities to improve efficiency.
• Serve as primary contact for executive communications.
• Coordinate communication between leadership, managers, clients, and partners.
• Prepare executive correspondence and track action items.
• Organize executive files and confidential documentation.
• Ensure consistency and professionalism in communications.
• Coordinate cross-department initiatives and timelines.
• Monitor project progress and provide status updates to leadership.
• Prepare meeting packets and minutes; follow up on actions.
• Support proposals, contracts, and client communications.
• Maintain prospect databases and business development records.
• Coordinate networking opportunities and partnerships.
• Research prospective clients, competitors, and market trends.
• Support strategic planning and executive development efforts.
• Maintain filing systems, records, and document management processes.
• Prepare dashboards and performance metrics.
• Coordinate vendor communications and office needs.
• Assist with budgeting and purchasing.
• Track licenses, certifications, and compliance deadlines.
• Support marketing materials and executive branding.
• Oversee employee training schedules and leadership development initiatives.

Skills

Executive support

Organization

Communication

Discretion

Project coordination

Stakeholder management

Tools

Microsoft Office Suite

Google Workspace

Microsoft Teams

Monday.com

Adobe Acrobat

CRM platforms

Cloud-based document mgmt

Scheduling software

AI productivity tools

ADP Workforce Now

Job description

Tact Tech Security Solutions is seeking an organized Executive Assistant to partner with the President & CEO, manage executive workflows, and drive efficiency in a fast-growing environment. This full-time role is based in Boynton Beach, FL and offers broad exposure to strategic initiatives.

The ideal candidate supports calendars, communications, and cross-functional projects, while maintaining confidentiality and professional poise in daily operations.