Strategic Executive Assistant to Hotel GM

The Hotel at Auburn University; Auburn (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

The Hotel at Auburn University is seeking an Executive Administrative Assistant to partner with the Complex General Manager and senior leadership, delivering high-level administrative, organizational and project support to ensure smooth operation of the Executive Office.

This role manages calendars, travel, meeting logistics, research for decisions, and prepares agendas and minutes. It requires discretion with sensitive information and a proactive, detail-oriented mindset.

Qualifications

• High school diploma or equivalent required.
• Bachelor's Degree preferred.
• Prior hospitality experience preferred.

Responsibilities

• Provide executive-level support to the Complex General Manager and senior leadership.
• Manage calendar, daily agenda and logistics for senior leadership, schedule meetings.
• Plan travel arrangements, including flights, lodging, and transportation; prepare itineraries.
• Prepare agendas, materials, talking points, minutes and follow-up items.
• Track strategic initiatives and projects with deadlines and owners.
• Conduct research and compile information for executive decisions and meetings.
• Draft correspondence, gift certificates, welcome notes and documents for the GM.
• Coordinate VIP arrivals, gifts and reservations; distribute guest preferences.
• Organize action plans, files, records and recurring processes.
• Handle sensitive personnel, guest, financial and operational information with discretion.
• Performs other related duties as assigned.

Skills

Organization

Time management

Verbal communication

Written communication

Reporting

Critical thinking

Multitasking

Microsoft Office Suite

Opera Cloud PMS

Education

High school diploma or equivalent

Bachelor's Degree

Tools

Microsoft Office Suite

Opera Cloud PMS

Job description

The Hotel at Auburn University is seeking an Executive Administrative Assistant to partner with the Complex General Manager and senior leadership, delivering high-level administrative, organizational and project support to ensure smooth operation of the Executive Office.

This role manages calendars, travel, meeting logistics, research for decisions, and prepares agendas and minutes. It requires discretion with sensitive information and a proactive, detail-oriented mindset.