Executive Administrative Assistant

The Hotel at Auburn University & Dixon Conference Center; Auburn (AL); On-site; USD 45,000 - 60,000; Full time

Job summary

The Hotel at Auburn University & Dixon Conference Center seeks an Executive Administrative Assistant to support the Complex General Manager and senior leadership. You will manage calendars, schedule meetings, arrange travel, and prepare materials for decision-makers, acting as a trusted liaison with internal and external stakeholders.

Ideal candidates will have strong organizational and communication skills, experience with MS Office, and the ability to handle confidential information with

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Experience with MS Office; familiarity with Opera Cloud PMS is a plus.

Responsibilities

• Provide executive-level support to the Complex General Manager and senior leadership.
• Manage calendars, agendas, and logistics for meetings and events.
• Plan travel arrangements, including flights, lodging, and transportation.
• Prepare meeting materials, minutes, and follow-up items for leadership.
• Track strategic initiatives and project deadlines across departments.
• Handle sensitive information with discretion.

Skills

Organization

Communication

Reporting

Multi-tasking

MS Office

Opera Cloud PMS

Education

High school diploma

Bachelor's degree

Tools

Opera Cloud PMS

Job description

Job Summary

The Executive Administrative Assistant serves as a key partner to the Complex General Manager and senior leadership team, providing high-level administrative, organizational and project support to ensure the effective operation of the Executive Office. This role proactively manages priorities and serves as a trusted liaison with internal and external stakeholders.

Executive Admin Duties & Responsibilities

• Provide executive-level support to the Complex General Manager, along with other senior leadership of the hotel as needed
• Manage calendar, daily agenda and logistics for senior leadership, schedule in-house and off-site meetings in a courteous manner.
• Plan travel arrangements, including flights, lodging reservations, and transportation. Prepare detailed itineraries.
• Prepare agendas, materials, talking points, minutes/action items and ensure follow-up from executive and leadership meetings.
• Track strategic initiatives and special projects across departments, maintain deadlines, owners and status updates.
• Conduct research and compile information needed for executive decisions, presentations, meetings and projects.
• Draft correspondence, gift certificates, welcome notes, and other documents on behalf of the General Manager
• Coordinates VIP arrival amenities, gifts, and some reservations. Collect guest preferences and distribute accordingly.
• Organize and maintain action plans, critical paths, files, records, recaps and recurring administrative processes.
• Handle sensitive personnel, guest, financial and operational information with discretion.
• Performs other related duties as assigned.

Required Skills & Abilities

• Strong organization and time management skills.
• Excellent verbal and written communication.
• Excellent detailed reporting skills, critical thinking, and multi-tasking skills with the ability to manage a multi-line telephone.
• Proficient in Microsoft Office Suite. Experience with Opera Cloud PMS a plus

Education & Experience

• High school diploma or equivalent is required.
• Bachelors Degree is preferred
• Prior hospitality experience is preferred.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.