Strategic Executive Assistant to Growth Leaders

coDesign; San Ramon (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

coDesign is seeking an Executive Assistant to provide high-level administrative and operational support to the executive team. You will manage calendars, coordinate travel, prepare board materials, and act as a central liaison across internal teams and partners.

The role emphasizes discretion, sound judgment, and proactive handling of priorities in a fast-growing startup environment in the San Francisco Bay Area.

Qualifications

• 5+ years' experience as an Executive Assistant supporting C-suite or senior leadership.
• Advanced Microsoft Office / Microsoft 365 skills (Outlook, Excel, PowerPoint).
• Experience managing complex, multi-stakeholder calendars and travel logistics.
• Demonstrated discretion in handling confidential and sensitive information.
• Comfortable adopting and using AI tools to increase efficiency in daily tasks.

Responsibilities

• Manage complex, overlapping calendars for multiple executives and prioritize time against strategic goals.
• Coordinate domestic and international travel for multiple executives, including itineraries and expense reconciliation.
• Prepare, proofread, and format correspondence, presentations, and board materials.
• Screen and prioritize incoming communications across executives; delegate as needed.
• Act as liaison between executives and internal teams, clients, and partners, professionally.

Skills

Executive support

Calendar management

Travel coordination

Discretion

AI tools usage

Tools

Microsoft 365

Job description

coDesign is seeking an Executive Assistant to provide high-level administrative and operational support to the executive team. You will manage calendars, coordinate travel, prepare board materials, and act as a central liaison across internal teams and partners.

The role emphasizes discretion, sound judgment, and proactive handling of priorities in a fast-growing startup environment in the San Francisco Bay Area.