Strategic Executive Assistant to COO - Hybrid, Mountain View

Gleanwork; Mountain View (CA); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Home office stipend

Education stipend

Wellness stipend

Healthy daily lunches

Job summary

Glean is seeking an experienced Executive Assistant to support the Chief Operating Officer in a fast-growing, hybrid role based in Mountain View. You will manage calendars, travel, reimbursements, and briefing materials while protecting confidentiality and driving organizational efficiency.

Ideal candidates excel at prioritization, cross-team coordination, and building structured processes in a growth-stage company.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role
• Strong executive partnership instincts and trust-building
• Exceptional organization with multi-priority management
• Excellent verbal and written communication with senior leaders
• High discretion and professionalism handling confidential information
• Proactive, resourceful, and able to create structure from scratch
• Comfortable operating in ambiguity and building processes
• Proficient with Google Workspace, Slack, Zoom and related tools

Responsibilities

• Provide comprehensive administrative support to the COO, including complex calendar management, travel coordination, expenses and reimbursements, meeting preparation, and follow-up
• Coordinate priorities, meetings, communications, and operating rhythms across the COO org
• Manage communication flow on behalf of the COO, surfacing key issues on time
• Prepare decks, briefing notes, agendas, and documents for meetings
• Coordinate onsite logistics and executive interactions
• Handle highly sensitive information with discretion and professionalism
• Serve as a trusted partner to help the COO stay ahead of priorities and drive efficiency
• Build lightweight systems and workflows to scale the COO organization

Skills

Executive partnership

Organization

Communication

Discretion

Proactivity

Ambiguity tolerance

Tech-savvy

Calendar management

Tools

Google Workspace

Slack

Zoom

Job description

Glean is seeking an experienced Executive Assistant to support the Chief Operating Officer in a fast-growing, hybrid role based in Mountain View. You will manage calendars, travel, reimbursements, and briefing materials while protecting confidentiality and driving organizational efficiency.

Ideal candidates excel at prioritization, cross-team coordination, and building structured processes in a growth-stage company.