Strategic Executive Assistant to COO - Hybrid, Bay Area

Glean; Mountain View (CA); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Home office stipend

Education stipend

Wellness stipend

Daily complimentary lunches

Job summary

Glean is seeking a proactive Executive Assistant to the COO to serve as a trusted partner to our Chief Operating Officer and support the broader organizations they lead. This role will be critical in helping the COO operate effectively at scale by managing priorities, creating structure, and ensuring smooth execution across a fast-moving, high-growth environment.

You will help manage the day-to-day flow of work for the COO, including calendar management, travel, reimbursements, deck preparation,

Qualifications

• 5+ years of experience as an Executive Assistant or similar role.
• Strong executive partnership instincts with prioritization and trust.
• Excellent organizational skills and ability to manage multiple priorities.

Responsibilities

• Provide comprehensive administrative support to the COO, including complex calendar management, travel coordination, expenses and reimbursements, meeting preparation, and follow‑up.
• Support the broader COO org by helping coordinate priorities, meetings, communications, and key operating rhythms across teams.
• Manage communication flow on behalf of the COO, helping ensure the right issues are surfaced, routed, and followed through at the right time.
• Prepare materials such as decks, briefing notes, agendas, and supporting documents for internal and external meetings.
• Coordinate onsite logistics, visitor support, and day‑of execution needs for executive meetings and high‑priority interactions.
• Handle highly sensitive and confidential information with exceptional discretion and professionalism.
• Act as a trusted thought partner who helps the COO stay ahead of priorities, make good use of time, and operate with clarity in a fast‑paced environment.
• Build and improve lightweight systems, workflows, and communication hubs that help the COO org scale more effectively over time.
• Partner closely with other Executive Assistants and cross‑functional stakeholders to ensure strong coordination across the executive team and company priorities.

Skills

Executive support

Calendar management

Communication

Discretion

Problem solving

Tech-savvy

Tools

Google Workspace

Slack

Zoom

Job description

Glean is seeking a proactive Executive Assistant to the COO to serve as a trusted partner to our Chief Operating Officer and support the broader organizations they lead. This role will be critical in helping the COO operate effectively at scale by managing priorities, creating structure, and ensuring smooth execution across a fast-moving, high-growth environment.

You will help manage the day-to-day flow of work for the COO, including calendar management, travel, reimbursements, deck preparation,