Executive Assistant to CEO & CTO — Strategy, Ops & Travel

Blackbird Ventures Pty; San Francisco (CA); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Healthcare

Dental & Vision

401k match

Equity

PTO 20 days

Meals & snacks

Professional development

Flexible hours

Global sites

Job summary

Coherence Neuro in San Francisco is seeking an Executive Assistant to support the Founder/CEO and CTO, working closely with the Director of Finance & Strategy. You will orchestrate day-to-day administration, organize meetings, and help drive strategic priorities across the leadership team.

This hands-on role requires excellent communication, meticulous organization, strong judgment, and the ability to manage confidential matters in a fast-paced, high-growth startup environment.

Qualifications

• 2+ years of experience supporting Founder or C-suite executives in a fast-paced environment.
• Demonstrated ability to coordinate complex cross-functional initiatives with multiple stakeholders.
• Outstanding organizational skills and close attention to detail.
• Excellent written and verbal communication with sound judgment for executive representation.

Responsibilities

• Manage the CEO and CTO’s calendar with strategic prioritization across meetings and company commitments.
• Identify time-management improvements and advise on prioritization and business needs.
• Serve as a strategic partner to Executives and leadership teams focusing on cohesion, operations, and planning.
• Prepare briefing materials, agendas, and follow-ups for leadership meetings.
• Handle confidential communications with discretion.
• Support external engagements such as conferences and stakeholder meetings.
• Coordinate domestic and international travel, including last-minute changes.
• Continuously improve leadership team efficiency and scalability.

Skills

Calendar management

Executive support

Cross-functional coordination

Written & verbal communication

Discretion & confidentiality

Proactive problem solving

High-growth mindset

Team collaboration

Tools

Microsoft Office

Google Workspace

Task management tools

Job description

Coherence Neuro in San Francisco is seeking an Executive Assistant to support the Founder/CEO and CTO, working closely with the Director of Finance & Strategy. You will orchestrate day-to-day administration, organize meetings, and help drive strategic priorities across the leadership team.

This hands-on role requires excellent communication, meticulous organization, strong judgment, and the ability to manage confidential matters in a fast-paced, high-growth startup environment.