Strategic Executive Assistant to Growth Leaders

NuMark Credit Union; Countryside (IL); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Health insurance

3 weeks of Paid Time Off

Paid Holidays Off

401(k) Savings Plan with Company Match

Education Reimbursement for Bachelor/M

Employee Assistance Program

Volunteer Time

Career Advancement Opportunities

Life Insurance (Company Paid)

Short and Long Term Disability

Flex Spending Account

Dental

Vision

Company Lunches and Parties

Job summary

NuMark Credit Union in Countryside, IL seeks an Executive Assistant to provide high-level administrative support to the executive leadership team. You will manage schedules, coordinate meetings, and prepare correspondence and presentations while handling confidential information with discretion.

In this fast-growing financial institution, you will liaise with employees, members, vendors, and community partners, support strategic initiatives, and help maintain accurate records and filing systems

Qualifications

• High school graduate required; Associate's or Bachelor's degree preferred.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities with attention to detail.
• Ability to handle confidential information with discretion.
• Self-motivated and able to work independently with minimal supervision.
• Strong interpersonal skills to interact professionally at all levels.

Responsibilities

• Manage executive calendars, schedule appointments, meetings, and events.
• Coordinate travel arrangements, including transportation, accommodations, itineraries, and expense reporting.
• Prepare, edit, and distribute correspondence, reports, presentations, agendas, and materials.
• Serve as primary contact for internal and external communications for executive leadership.
• Organize meetings with logistics, materials, and minutes.
• Handle confidential information with professionalism and sound judgment.
• Assist with Board of Directors meetings by preparing packets, materials, agendas, and minutes.
• Track action items, projects, deadlines, and initiatives.
• Coordinate company events and executive-sponsored programs.
• Maintain filing systems and records for accuracy and accessibility.
• Support special projects and strategic initiatives.
• Build positive relationships with employees, members, vendors, and community partners.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Discretion/confidentiality

Time management

Independent work

Interpersonal skills

Problem-solving

Detail orientation

Education

High school diploma

Bachelor's or Associate degree preferred

Job description

NuMark Credit Union in Countryside, IL seeks an Executive Assistant to provide high-level administrative support to the executive leadership team. You will manage schedules, coordinate meetings, and prepare correspondence and presentations while handling confidential information with discretion.

In this fast-growing financial institution, you will liaise with employees, members, vendors, and community partners, support strategic initiatives, and help maintain accurate records and filing systems