Strategic Executive Assistant to GM/COO Board & Ops Partner

Quailridgecc Inc; Boynton Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Quailridgecc Inc is seeking an Executive Administrative Assistant to support the General Manager/COO in a fast-paced country club environment. The role requires discretion, superb organization, and proactive coordination of meetings and documents.

You will manage calendars, prepare meeting materials, take minutes, handle communications, and liaise with boards, committees, and vendors. Notary certification may be required; Bachelor's degree preferred and 5 years admin experience.

Qualifications

• High School Diploma or equivalent required.
• Bachelor's Degree preferred.
• Minimum 5 years general office/administrative experience required.
• Notary Public certification required and/or seek to be certified.

Responsibilities

• Manage day-to-day administrative functions for the GM/COO.
• Maintain calendars and schedule meetings; prepare minutes.
• Draft letters and summarize information; handle correspondence.
• Prepare meeting packages and coordinate board/committee meetings.

Skills

Calendar management

Minutes taking

Discretion

Communication

Notetaking

Multitasking

Customer service

Interpersonal skills

Attention to detail

Executive support

Education

High School Diploma

Bachelor's degree preferred

Notary Public certification

Minimum 5 years general office/administrative experience

Admin to C-Level experience preferred

Tools

Microsoft Office

PowerPoint

Outlook

Excel

PDF package creation

Job description

Quailridgecc Inc is seeking an Executive Administrative Assistant to support the General Manager/COO in a fast-paced country club environment. The role requires discretion, superb organization, and proactive coordination of meetings and documents.

You will manage calendars, prepare meeting materials, take minutes, handle communications, and liaise with boards, committees, and vendors. Notary certification may be required; Bachelor's degree preferred and 5 years admin experience.