Executive Admin to GM/COO — Board & Operations Lead

The Club at Quail Ridge; Boynton Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

The Club at Quail Ridge is seeking an Executive Administrative Assistant to support the General Manager/COO. This role manages calendars, coordinates board/committee meetings, and prepares minutes and reports to keep the executive office organized and efficient.

Ideal candidates will have strong organizational skills, confidentiality, and professional communication. Proficiency in Microsoft Office and ability to handle multiple tasks in a fast-paced club environment are essential.

Qualifications

• Must have strong organizational skills and maintain confidentiality.
• Proven ability to take and document meeting minutes.
• Proficiency with Microsoft Office and PDF package creation.

Responsibilities

• Support GM/COO with day-to-day administrative tasks.
• Maintain executive files and calendar, plan meetings and take minutes.
• Prepare meeting materials, board/committee notices, and reports.

Skills

Organization

Confidentiality

Minutes taking

Microsoft Office

Communication skills

Calendar management

Vendor coordination

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

PowerPoint

Excel

Outlook

Word

Job description

The Club at Quail Ridge is seeking an Executive Administrative Assistant to support the General Manager/COO. This role manages calendars, coordinates board/committee meetings, and prepares minutes and reports to keep the executive office organized and efficient.

Ideal candidates will have strong organizational skills, confidentiality, and professional communication. Proficiency in Microsoft Office and ability to handle multiple tasks in a fast-paced club environment are essential.