Strategic Executive Assistant to Global Supply Chain Leader

Equiliem; Sunnyvale (CA); On-site; USD 55,000 - 61,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem, located in Sunnyvale, CA, is seeking an Executive Assistant to provide high‑level administrative support to the Senior Director of Global Supply Chain and the Marine Systems team. The role requires strong executive support experience, excellent organization, and the ability to manage competing priorities.

Responsibilities include managing calendars, coordinating travel, organizing meetings and events, preparing documents and metrics, and handling confidential information.

Qualifications

• High school diploma or equivalent with at least 6 years of executive/administrative experience.
• Associate degree with at least 4 years of relevant experience.
• Bachelor’s degree with at least 2 years of relevant experience.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, including advanced Outlook calendar management and Microsoft Teams.
• Experience coordinating meetings, conferences, and corporate events.
• Experience arranging travel and processing expenses using Concur or similar software.
• Strong organizational, communication, proofreading, and problem‑solving skills.
• Ability to work independently, manage competing priorities, and handle confidential information.

Responsibilities

• Manage executive calendars, schedule meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel and process expense reports.
• Organize staff meetings, customer briefings, and leadership events, including room reservations, catering, and meeting materials.
• Prepare presentations, reports, correspondence, and department metrics using Microsoft Office.
• Track action items, monitor deadlines, and follow up with responsible parties.
• Coordinate visitor access, badges, and guest reception.
• Maintain confidential records and support communication between leadership and staff.

Skills

Outlook calendar

Microsoft Office

Travel coordination

Communication

Independence

Education

High school diploma + 6 years EA experience

Associate degree + 4 years experience

Bachelor’s degree + 2 years experience

Tools

Concur

SharePoint

Teams

SAP

Job description

Equiliem, located in Sunnyvale, CA, is seeking an Executive Assistant to provide high‑level administrative support to the Senior Director of Global Supply Chain and the Marine Systems team. The role requires strong executive support experience, excellent organization, and the ability to manage competing priorities.

Responsibilities include managing calendars, coordinating travel, organizing meetings and events, preparing documents and metrics, and handling confidential information.