Strategic Executive Assistant to Founders & C-Suite

Coinscapture; Northern (KY); Hybrid; USD 110,000 - 140,000; Full time

Job summary

Solace Health is seeking an Executive Assistant to support the Founders’ Office on-site in the United States. This role partners with the Co-Founders and C-suite to enable high-impact work and maintain strong operational cadence across the organization.

You’ll manage complex calendars, travel, communications, and coordination, while safeguarding confidentiality and driving cross-functional initiatives for scalable growth.

Qualifications

• 5+ years supporting senior executives.
• Experience with high-growth startups.
• Healthcare, technology, or legal ops exposure preferred.
• Ability to handle confidential information.

Responsibilities

• Own complex, multi-time-zone calendar management.
• Protect executive time by triaging inbound requests and scheduling conflicts.
• Support planning of leadership meetings and large-scale company events.
• Act as a proxy in meetings, taking notes and driving follow-up actions.
• Draft, edit and send communications on behalf of executives with professionalism.
• Serve as a primary contact between executives and internal/external partners and stakeholders.
• Digest, summarize and escalate key information with confidentiality.
• Support leadership operating cadence with agendas, note-taking and action tracking.
• Build and improve systems, templates, and processes for productivity.
• Manage end-to-end travel logistics, itineraries and expenses.
• Ensure seamless execution during high-volume periods.

Skills

Calendar management

Executive coordination

Travel logistics

Communication

Confidentiality

Project management

Cross-functional

Job description

Solace Health is seeking an Executive Assistant to support the Founders’ Office on-site in the United States. This role partners with the Co-Founders and C-suite to enable high-impact work and maintain strong operational cadence across the organization.

You’ll manage complex calendars, travel, communications, and coordination, while safeguarding confidentiality and driving cross-functional initiatives for scalable growth.