Strategic Executive Assistant to Founders & C‑Suite

Solace; United States; Remote; USD 90,000 - 140,000; Full time

Job summary

Solace, a high-growth healthcare startup in the United States, seeks an Executive Assistant to support the Founder’s Office and C-suite leaders. You will manage complex calendars, travel, and cross-functional initiatives, while ensuring confidentiality and high-impact execution.

Ideal candidates have 5+ years of senior-exec support experience, superb calendar discipline, and polished communication. This role offers strategic partnership, fast-paced growth, and opportunities to shape operational

Qualifications

• 5+ years of experience supporting senior executives
• Exceptional calendar management and organizational skills
• Strong written and verbal communication
• Demonstrated judgment and confidentiality
• Excellent project management with execution and follow-through
• Ability to anticipate needs and solve problems independently
• Calm, clear communication in a dynamic environment

Responsibilities

• Own complex, multi-time-zone calendar management and schedule prioritization.
• Triage inbound requests, manage hold blocks, resolve scheduling conflicts.
• Plan and execute leadership meetings, team offsites, and company events.
• Act as proxy in meetings, capture notes, clarify decisions, drive follow-through.
• Draft and edit executive-level communications with clarity and professionalism.
• Serve as primary contact between executives, internal leaders, and external partners.
• Digest and summarize key information while maintaining strict confidentiality.
• Own leadership operating cadence with agendas, notes, and action tracking.
• Build and improve systems, templates, and processes for productivity.
• Manage end-to-end travel logistics, itineraries, reservations, and expenses.

Skills

Executive support

Calendar management

Communication

Project coordination

Travel logistics

Job description

Solace, a high-growth healthcare startup in the United States, seeks an Executive Assistant to support the Founder’s Office and C-suite leaders. You will manage complex calendars, travel, and cross-functional initiatives, while ensuring confidentiality and high-impact execution.

Ideal candidates have 5+ years of senior-exec support experience, superb calendar discipline, and polished communication. This role offers strategic partnership, fast-paced growth, and opportunities to shape operational