Executive Assistant (Finance)

Universal Orlando Resort; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Universal Orlando Resort is seeking an experienced Senior Administrative Assistant to provide high-level support to the Vice President(s) of Finance and related executives. The role requires independent work, strict confidentiality, and proactive office management across the department.

You will manage complex calendars, coordinate travel and expenses, assist with reports and data preparation, and organize Finance events.

Qualifications

• 3+ years of Senior Administrative Assistant experience or equivalent
• Bachelor’s degree preferred
• Proficiency in Outlook, Word and Excel required
• PowerPoint proficiency preferred
• Telephone devices (e.g., iPhone) proficiency preferred
• Familiarity with Universal Orlando systems is a plus
• Consistent attendance is a job requirement

Responsibilities

• Provides administrative support for the Vice President(s) and executives including typing, mailing, emailing, copying, screening and directing calls
• Maintains executive calendars and coordinates travel arrangements including expenses in UO systems
• Initiates and follows up on action items for projects and policies; manages onboarding and workspace coordination
• Prepares information for reports, databases, presentations and files
• Coordinates Finance team events; handles logistics, catering, agenda and presentations
• Adheres to Environmental, Health & Safety policies and participates in related activities
• Performs other duties as assigned

Skills

Administrative support

Calendar management

Event coordination

Attention to detail

Discretion/confidentiality

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

Phone systems

UO systems

Job description

JOB SUMMARY

Ensures a fluid work environment within the office of the Vice President(s) of Finance and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

MAJOR RESPONSIBILITIES

• Provides administrative support for the Vice President(s) and corresponding executive(s) and department that may include typing, mailing, emailing, copying, screening/prioritizing/directing incoming calls and mail/correspondence, and other essential administrative duties.
• Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel including expense reporting responsibilities within the UO systems.
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UDX procedures, onboarding, sourcing, and workspace coordination.
• Obtains, compiles, organizes, and prepares information and data for various reports, databases, presentations, spreadsheets and/or files as appropriate and required.
• Coordinate and execute all Finance team events, including quarterly town halls, meetings, and monthly lunches, in partnership with other Executive Assistants and cross-functional teams. Manage event logistics, catering and entertainment, agenda and activity planning, PowerPoint presentations, communications, and onsite coordination to ensure successful and engaging events.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.

QUALIFICATIONS

• Proficiency in Outlook, Word and Excel required.
• Proficiency in PowerPoint preferred.
• Proficiency with telecommunication devices (e.g., iPhone) preferred.
• Familiarity with UO systems is a plus.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.

EDUCATION

• Bachelor’s degree is preferred.

EXPERIENCE

• 3+ years of Senior Administrative Assistant experience required ; or equivalent combination of education and experience.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

Universal Orlando Resort.

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