Executive Assistant to Treasurer & Chief Budget Officer

University of Virginia; Charlottesville (VA); On-site; USD 43,000 - 56,000; Full time

Benefits offered by this job

UVAFinance benefits

Job summary

University of Virginia's UVAFinance is seeking an Executive Assistant to provide high-level support to senior leaders, including the Treasurer and Chief Budget Officer. The role requires strategic thinking, strict confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

You will handle scheduling, agenda preparation, minutes, and action-item tracking, while coordinating with AVPs and UVAFinance leadership.

Qualifications

• Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• Experience: 3+ years of relevant experience required in administrative or executive support roles.

Responsibilities

• Provide full executive support to the Treasurer and Chief Budget Officer, plus scheduling for the Managing Director of Treasury.
• Prepare and distribute agendas, record minutes, and track action items for follow-up.
• Oversee escalations with AVPs, conduct research, and draft responses for timely resolution.
• Coordinate meetings and communications to optimize leadership time.
• Anticipate needs, prepare materials, travel logistics, and deliverables proactively.
• Draft high-level communications and briefing materials, including presentations and talking points.
• Lead reviews to ensure UVAFinance standards and confidentiality are maintained.

Skills

Executive support

Calendar management

Strategic planning

Communication

Education

Bachelor's degree

Tools

Workday

Salesforce

Zoom

Outlook

Microsoft Copilot

Teams

Job description

University of Virginia's UVAFinance is seeking an Executive Assistant to provide high-level support to senior leaders, including the Treasurer and Chief Budget Officer. The role requires strategic thinking, strict confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

You will handle scheduling, agenda preparation, minutes, and action-item tracking, while coordinating with AVPs and UVAFinance leadership.