Strategic Executive Assistant to EVP

Orthodox Union; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid sick days

Paid vacation days

Paid Jewish and Federal holidays

Short Fridays

Life and disability insurance

Continuing education opportunities

403(b) retirement plan with employer 5

Job summary

Orthodox Union (OU) is seeking an Assistant to the Executive Vice President to provide high-level administrative and programmatic support to the executive office. The role handles complex calendars, communications, travel, and special projects with discretion and initiative.

You will coordinate with the CEO, President, Chief of Staff, senior staff, and board members to ensure smooth operations and timely execution of priorities. A proactive, organized professional is essential.

Qualifications

• Exceptional organization, time management, and ability to manage multiple priorities in a fast-moving environment.
• Demonstrated discretion and sound judgment with confidential or high-stakes matters.
• Strong written and verbal communication, clear and concise for diverse audiences.
• Proactive service mindset with strong follow-through and ownership of issues.
• Ability to anticipate executive needs and adapt to changing schedules.
• Excellent interpersonal skills and relationship-building with staff and leadership.
• Familiarity with budgeting, expense administration, data management, and recordkeeping.
• Proficient with Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the primary contact for the executive office, handling calls, email, mail, visitors, and internal requests.
• Manage complex calendars, schedule meetings, protect priority time, and prepare executives for commitments.
• Triage requests, route issues, and ensure timely follow-up through completion.
• Coordinate communications among executives, CEO, President, Chief of Staff, and board/partners.
• Prepare agendas, briefing materials, presentations, and background research across departments.
• Arrange domestic and international travel, including itineraries and lodging.
• Oversee administrative execution of programs and special projects sponsored by the EVP.
• Maintain relationships and ensure meetings, acknowledgments, and follow-ups occur.
• Monitor office spending, receipts, reimbursements, and credit card reconciliations.

Skills

Organization

Discretion

Written communication

Interpersonal skills

Proactive service mindset

Prioritization

Stakeholder management

Budgeting basics

Problem solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Orthodox Union (OU) is seeking an Assistant to the Executive Vice President to provide high-level administrative and programmatic support to the executive office. The role handles complex calendars, communications, travel, and special projects with discretion and initiative.

You will coordinate with the CEO, President, Chief of Staff, senior staff, and board members to ensure smooth operations and timely execution of priorities. A proactive, organized professional is essential.