Executive Assistant to EVP: Strategic Coordination & Travel

Yachad; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision Insurance

Paid holidays

Paid vacation days

Sick days

Life and disability insurance

403(b) retirement plan with company 5%

Job summary

Orthodox Union (OU) seeks an Assistant to the Executive Vice President to partner with the executive office and enable smooth operations. You will manage complex calendars, communications, meetings, travel, expenses, and special projects, coordinating with the President and peers across OU.

This role requires judgment, discretion, initiative, and follow-through, handling sensitive matters with independence and professionalism in a dynamic non-profit environment.

Qualifications

• Exceptional organization and ability to manage multiple priorities in a fast-moving environment.
• Discretion handling confidential or high-stakes matters.
• Strong written and verbal communication for diverse audiences.
• Proactive service mindset with ownership and follow-through.
• Anticipate executive needs and adjust to changing schedules.
• Strong interpersonal skills with staff, board members, and external partners.
• Experience with budgeting, expense administration, and recordkeeping.
• Proficient in Outlook, Word, Excel, and PowerPoint; can improve processes with technology.

Responsibilities

• Serve as the primary contact for the executive office, handling calls, email, mail, and visitors.
• Manage complex calendars, schedule meetings, protect priority time, and prepare executives.
• Triage requests, route issues, and ensure timely follow-up to completion.
• Coordinate communication among executives, CEO, President, and senior staff.
• Prepare meeting agendas, briefing materials, and background research.
• Arrange domestic and international travel including itineraries and lodging.
• Oversee administrative execution of programs and special projects.
• Maintain confidential information and employee relationships with discretion.

Skills

Calendar management

Communication

Discretion

Budgeting

Data management

Office software

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Orthodox Union (OU) seeks an Assistant to the Executive Vice President to partner with the executive office and enable smooth operations. You will manage complex calendars, communications, meetings, travel, expenses, and special projects, coordinating with the President and peers across OU.

This role requires judgment, discretion, initiative, and follow-through, handling sensitive matters with independence and professionalism in a dynamic non-profit environment.