Executive Assistant

LHH; Oklahoma; On-site; USD 60,000 - 90,000; Full time

Job summary

LHH in Oklahoma seeks an Executive Assistant to the Vice President of Programs to provide high-level administrative support, manage complex calendars, and coordinate travel and communications. The role serves as a liaison with partners, boards, and stakeholders and supports program initiatives and board activities.

The ideal candidate has 5+ years of executive assistant experience, strong organizational skills, and advanced MS Office proficiency.

Qualifications

• 5+ years of executive assistant or senior administrative support experience.
• Strong organizational, communication, and project coordination skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Manage complex calendars, scheduling, travel, and executive correspondence.
• Coordinate meetings, prepare agendas and materials, and track follow-up actions.
• Support program initiatives, grantmaking activities, and departmental projects.
• Prepare reports, presentations, spreadsheets, and other executive documents.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate event logistics, board and committee meetings, and community engagements.
• Maintain confidential records and handle sensitive information with discretion.

Skills

Executive support

Calendar management

Project coordination

MS Office

Nonprofit experience

Tools

Microsoft Office Suite

Job description

Executive Assistant to the Vice President of Programs

Position Summary

The Executive Assistant provides high-level administrative and operational support to the Vice President of Programs. This role manages calendars, meetings, communications, travel, and special projects while serving as a key liaison with community partners, board members, and stakeholders.

Key Responsibilities

• Manage complex calendars, scheduling, travel, and executive correspondence.
• Coordinate meetings, prepare agendas and materials, and track follow-up actions.
• Support program initiatives, grantmaking activities, and departmental projects.
• Prepare reports, presentations, spreadsheets, and other executive documents.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate event logistics, board and committee meetings, and community engagements.
• Maintain confidential records and handle sensitive information with discretion.

Qualifications

• 5+ years of executive assistant or senior administrative support experience.
• Strong organizational, communication, and project coordination skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities with accuracy and professionalism.
• Nonprofit, foundation, philanthropy, or community organization experience preferred.

What We're Looking For

A proactive, polished professional who thrives in a mission-driven environment, exercises sound judgment, maintains confidentiality, and enjoys supporting impactful work that benefits communities throughout Oklahoma.

Competitive salary and comprehensive benefits offered.