Strategic Executive Assistant to Division Director

State of Missouri; Jefferson City (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

State of Missouri in Jefferson City is seeking an Administrative Support Specialist to assist the Division of Administrative Support at the Lewis & Clark State Office Building. This role handles scheduling, travel arrangements, and document processing in a confidential environment.

You will join a leadership-oriented team, potentially supervising one staff member in the future, and help create and update forms and intranet content while ensuring smooth onboarding and offboarding processes.

Qualifications

• Excellent oral and written communication skills.
• Strong customer service orientation.
• Attention to detail and accuracy.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to work with minimal supervision and meet deadlines.
• Ability to maintain confidentiality in a discreet environment.

Responsibilities

• Provide administrative support to division team members, including scheduling meetings, travel arrangements, proofreading and finalizing correspondence, ensuring timely signing of grants and other documents.
• Mentor division staff as part of the leadership team and may supervise one team member in the future.
• Create and update division forms and ensure final versions posted on the intranet.
• Coordinate onboarding and offboarding of department operations team members and unclassified positions.
• Function as timekeeper for the Division of Administrative Support and Director's Office; review time reports and correct in the accounting system as needed.
• Manage office supplies and purchasing card per state guidelines.
• Process and submit department operations invoices for payment.
• Other duties as assigned.

Skills

Oral Communication

Written Communication

Customer Service

Attention to Detail

MS Office Suite

Excel

Word

Outlook

Self-Management

Discretion & Confidentiality

Education

High School Diploma or GED

Tools

MS Office Suite

Excel

Word

Outlook

Job description

State of Missouri in Jefferson City is seeking an Administrative Support Specialist to assist the Division of Administrative Support at the Lewis & Clark State Office Building. This role handles scheduling, travel arrangements, and document processing in a confidential environment.

You will join a leadership-oriented team, potentially supervising one staff member in the future, and help create and update forms and intranet content while ensuring smooth onboarding and offboarding processes.