Strategic Executive Assistant to CTO & Tech VPs (Hybrid)

Ancestry; Draper (UT); Hybrid; USD 96,000 - 114,000; Full time

Benefits offered by this job

Health benefits

Equity eligibility

Bonus eligibility

Job summary

Ancestry is seeking a highly organized Senior Executive Assistant to partner with the CTO and Technology VPs. You will optimize calendars, coordinate travel, manage budgets, and prepare materials for executive meetings.

You will lead large-scale events and drive cross-functional operations while maintaining discretion and a proactive mindset. You will thrive in a fast-paced, high-visibility role, balancing multiple priorities and adapting to organizational shifts.

Qualifications

• 6+ years of executive administrative support experience supporting C-level executives and VPs.
• Bachelor's degree preferred or equivalent practical experience.

Responsibilities

• Strategic Calendar & Schedule Optimization for CTO and Technology VPs across time zones.
• Travel & Expense Management for CTO and VPs, including complex itineraries and budget reconciliation.
• Executive partnership & prioritization: triage urgent requests and prep briefings for key meetings.
• Large-scale event & offsite coordination for town halls, conferences, and leadership offsites.
• Departmental operations: processing POs, invoices and vendor/contract documentation.
• EA team collaboration: cross-coverage for other EAs and best practices across the company.

Skills

MS Office

Communication

Discretion

Event planning

Travel planning

Cross-functional

Education

Associate degree

Bachelor's degree preferred

Tools

Concur

Slack

Jira/Confluence

Zoom

Job description

Ancestry is seeking a highly organized Senior Executive Assistant to partner with the CTO and Technology VPs. You will optimize calendars, coordinate travel, manage budgets, and prepare materials for executive meetings.

You will lead large-scale events and drive cross-functional operations while maintaining discretion and a proactive mindset. You will thrive in a fast-paced, high-visibility role, balancing multiple priorities and adapting to organizational shifts.