Senior Executive Assistant

Ancestry; Draper (UT); Hybrid; USD 96,000 - 114,000; Full time

Benefits offered by this job

Health benefits

Equity eligibility

Bonus eligibility

Job summary

Ancestry is seeking a highly organized Senior Executive Assistant to partner with the CTO and Technology VPs. You will optimize calendars, coordinate travel, manage budgets, and prepare materials for executive meetings.

You will lead large-scale events and drive cross-functional operations while maintaining discretion and a proactive mindset. You will thrive in a fast-paced, high-visibility role, balancing multiple priorities and adapting to organizational shifts.

Qualifications

• 6+ years of executive administrative support experience supporting C-level executives and VPs.
• Bachelor's degree preferred or equivalent practical experience.

Responsibilities

• Strategic Calendar & Schedule Optimization for CTO and Technology VPs across time zones.
• Travel & Expense Management for CTO and VPs, including complex itineraries and budget reconciliation.
• Executive partnership & prioritization: triage urgent requests and prep briefings for key meetings.
• Large-scale event & offsite coordination for town halls, conferences, and leadership offsites.
• Departmental operations: processing POs, invoices and vendor/contract documentation.
• EA team collaboration: cross-coverage for other EAs and best practices across the company.

Skills

MS Office

Communication

Discretion

Event planning

Travel planning

Cross-functional

Education

Associate degree

Bachelor's degree preferred

Tools

Concur

Slack

Jira/Confluence

Zoom

Job description

About Ancestry:

When you join Ancestry, you join a human-centered company where every person’s story is important. Ancestry®, the global leader in family history, connects everyone with their past so they can discover, preserve, and share their unique family stories. With our unparalleled collection of more than 65 billion records, over 3.5 million subscribers, and over 27 million people in our growing DNA network, customers can discover their family story and gain a new level of understanding about their lives. Over the past 40 years, we’ve built trusted relationships with millions of people who have chosen us as the platform for discovering, preserving, and sharing the most important information about themselves and their families.

We are committed to our location flexible work approach, allowing you to choose to work in the nearest office, from your home, or a hybrid of both (subject to location restrictions and roles that are required to be in the office- see the full list of eligible US locations HERE). We will continue to hire and promote beyond the boundaries of our office locations, to enable broadened possibilities for employee diversity.

Together, we work every day to foster a work environment that's inclusive as well as diverse, and where our people can be themselves. Every idea and perspective is valued so that our products and services reflect the global and diverse clients we serve.

Ancestry encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. Passionate about dedicating your work to enriching people’s lives? Join the curious.

Senior Executive Assistant

We’re looking for an exceptionally organized, proactive, and strategic Senior Executive Assistant to serve as a key administrative partner to our Chief Technology Officer (CTO) and supporting Vice Presidents (VPs) within the Technology organization. In this high-impact role, you will serve as the primary operational hub, working closely with cross-functional leadership, key internal stakeholders, and external partners across multiple engineering and technology disciplines.

As a senior professional, you excel in high-complexity environments, managing competing priorities for multiple senior leaders. You anticipate needs before they arise, navigate rapid organizational shifts with composure, and maintain absolute discretion. You will optimize executive calendars, streamline operations, and drive culture through seamless event planning and administrative excellence.

What You Will Do:

• Strategic Calendar & Schedule Optimization: Proactively manage complex, high-volume calendars for the CTO and Technology VPs across multiple time zones. Forecast long-range strategic priorities, exercise sound judgment to resolve scheduling conflicts, and partner seamlessly with the broader Executive Assistant team to maintain operational flow.
• Travel & Expense Management: Coordinate end-to-end domestic and international travel logistics for the CTO and VPs, including complex itineraries, transport, and lodging. Timely preparation and processing of expense reports, invoice tracking, and budget reconciliation in compliance with company policy.
• Executive Partnership & Prioritization: Act as a critical operational partner—triaging urgent requests, tracking action items across leadership lines, and ensuring leaders are thoroughly prepared for key meetings with background materials, agendas, and briefings.
• Large-Scale Event & Offsite Coordination: Lead end-to-end planning and logistics for technology town halls, Annual Product & Technology Conference for 700+ attendees, VP leadership offsites, departmental workshops, and team-building events. Manage vendor negotiations, venue bookings, catering, AV setups, and attendee travel arrangements.
• Departmental Operations & Special Projects: Assist with processing POs, invoices, and managing vendor/contract documentation for the broader Technology org. Lead or support cross-departmental administrative projects and ad-hoc initiatives as requested.
• EA Team Collaboration & Coverage: Serve as a collaborative peer within the administrative team, providing cross-coverage for other C-suite and VP EAs during absences and contributing to administrative best practices across the company.

Who You Are:

• Experience & Leveling: 6+ years of executive administrative support experience supporting C-level executives and VPs, preferably within a tech, SaaS, or high-growth matrixed organization. Associate's degree required; Bachelor's degree preferred (or equivalent practical experience).
• Multi-Leader Priority Management: Proven capability operating at a senior individual contributor level (High Complexity), with demonstrated skill in balancing work streams and context-switching effectively across multiple senior executives.
• Technical Proficiency: Advanced expertise in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word). Strong aptitude to quickly master digital productivity, collaboration, and travel/expense management tools (e.g., Concur, Slack, Jira/Confluence, Zoom).
• Communication & Influence: Impeccable verbal and written communication skills with the poise and professionalism to interface seamlessly with executive leadership, engineering teams, and external partners.
• Uncompromising Discretion: Absolute integrity and judgment when handling highly sensitive, proprietary, and confidential company, product, and personnel information.
• Execution & Drive: High initiative, sound judgment, and a self-motivated approach to driving tasks to completion independently in a fast-paced environment.
• Adaptability & Customer Service Mindset: Calm under pressure with a flexible, solution-oriented approach dedicated to enhancing the overall efficiency and effectiveness of the Technology organization.

As a signatory of the ParityPledge in Support of Women and the ParityPledge in Support of People of Color, Ancestry values pay transparency and pay equity. We are pleased to share the base salary range for this position: $46.21 - $54.87 with eligibility for bonus, equity and comprehensive benefits including health, dental and vision. The actual salary will vary by geographic region and job experience. We will share detailed compensation data for a specific location during the recruiting process. Read more about our benefits HERE.

Additional Information:

Ancestry is an Equal Opportunity Employer that makes employment decisions without regard to race, color, religious creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender, gender identity, gender expression, age, mental or physical disability, medical condition, military or veteran status, citizenship, marital status, genetic information, or any other characteristic protected by applicable law. In addition, Ancestry will provide reasonable accommodations for qualified individuals with disabilities.

All job offers are contingent on a background check screen that complies with applicable law.For candidates who live in San Francisco, CA, pursuant to the San Francisco Fair Chance Ordinance, Ancestry will consider for employment qualified applicants with arrest and conviction records.

Ancestry is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Ancestry via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Ancestry. No fee will be paid in the event the candidate is hired by Ancestry as a result of the referral or through other means.